Contract Guidance
Contracts & Agreements
If a New York Institute of Technology researcher desires to receive funding from, collaborate with, or transfer materials/data to/from collaborators outside of New York Tech, an agreement is required. Agreements establish terms for the permitted uses of the materials or data, scope of research, confidentiality, publication/disclosure of research results, and ownership of intellectual property and developed inventions.
Agreements related to research activities and industry collaboration are primarily handled by the offices of Sponsored Programs and Research (OSPAR) and General Counsel. Please contact OSPAR at grants@nyit.edu with any questions.
Agreement Types
| Grant/contract type | description |
|---|---|
| Government-sponsored Research (NIH, NSF, DoD, etc.) | An agreement involving receipt of funds from a federal agency to support research and/or specific projects. |
| Foundation or Non-profit Sponsored Research (AOA, IEEE, AHA) | An agreement documenting a legal relationship between New York Tech and a collaborating organization for the purpose of carrying out a portion of a sponsored award. |
| Industry-Sponsored Research | Agreement involving receipt of funds from a for-profit sponsor to support research and/or specific projects. |
| Research Services Agreement | An agreement documenting a legal relationship between New York Tech and a collaborating organization for the purpose of carrying out a portion of a sponsored award. |
| Subcontract/Subaward | An agreement documenting a legal relationship between New York Tech and a collaborating organization for the purpose of carrying out a portion of a sponsored award. |
| External Student Agreement [Link] | An agreement between New York Tech and another Institution of Higher Education for a non-New York Tech student to engage in research with a New York Tech faculty member, |
| Visiting Scientist/Researcher Agreement [Link] | An agreement between New York Tech and another organization or individual providing for a faculty or other affiliated member of the university to engage in work at the other organization, or for a faculty or other affiliated member of the other organization to engage in work at New York Tech. |
| Material Transfer Agreement (MTA) | An agreement that governs the exchange of confidential or proprietary material, knowledge, or information for specific purposes between New York Tech and another organization. |
| Non-disclosure or Confidentiality Agreement (CDA) | An agreement that governs the transfer of research data between New York Tech and another organization. |
| Data Use Agreement (DUA) | An agreement that governs the transfer of research data between New York Tech and another organization. |
| Collaboration Agreement [Link] | An agreement between New York Tech and another organization involving collaborations where two or more parties are collaborating to perform research (generally unfunded), and/or agreements that involve mutual exchange of materials. |
| Consulting Agreement | An agreement with individual faculty or staff to provide certain services to an outside entity or New York Tech. |
| Gift (Given by a donor who expects nothing in return) | Formal document between a donor and New York Tech that describes the nature and purpose of the gift. Contact the Office of Development, Alumni Relations & External Affairs for more information. |
Process
Submission/Review
Contact OSAPR at grants@nyit.edu to discuss your research needs. OSPAR will coordinate with the Office of General Counsel to determine the appropriate contract.
Note: Please allow up to 10 business days for the agreement draft/review. This timeframe may need to be extended if an IRB approval/exemption is required and a copy of the IRB approval has not been provided.
Negotiations
Typically, negotiations occur between the two parties (usually legal departments) on various provisions of the agreement.
Execution
New York Tech researchers are NOT authorized to sign agreements on behalf of the university.
The authorized New York Tech signatories reside with the vice provost for research, vice presidents, and/or designated officers. Once the agreement has been signed by both parties, the research can proceed.