Hand holding test vial

Office of Sponsored Programs and Research (OSPAR)

Get the latest information about Federal Executive Orders and other federal actions impacting federally funded research.

View Federal Research Updates

Overview 

The Office of Sponsored Programs and Research (OSPAR) provides end-to-end support for New York Institute of Technology faculty and staff engaged in externally sponsored projects. Our mission is to ensure that all proposals and awards are compliant, competitive, and aligned with institutional, sponsor, and federal requirements. 

OSPAR works collaboratively with the Office of Finance and the Office of General Counsel to ensure fiscal integrity, legal compliance, and sound stewardship of sponsored research funds. 

Pre-Award Services 

OSPAR supports investigators through every stage of proposal preparation and internal review to facilitate the timely and compliant submission of grant and contract applications. Pre-award services include: 

Internal Review and Approval Process 

All proposals and pre-proposals for sponsorship of programs must be reviewed by OSPAR before they are transmitted as per the OSPAR Grant Internal Review Process. This ensures that all submissions meet institutional, sponsor, and regulatory requirements. 

  • Notify OSPAR at grants@nyit.edu three-to-four weeks before the sponsor’s deadline. 
  • Provide basic details (sponsor, program, collaborators).
  • Include link or copy of sponsor guidelines/RFP.
  • A pre-award specialist will be assigned to assist.

  • Collaborate with your assigned OSPAR specialist to develop a compliant budget and gather all required documents. 
  • Faculty are responsible for the project narrative and technical sections. 

  • Submit a complete internal proposal package via Cayuse SP five business days before the sponsor deadline, including: 
    • Final budget and justification 
    • Narrative/Abstract 
    • Completed Cayuse SP routing form with e-signatures from: 
      • Principal Investigator (PI) 
      • Department chair or program director 
      • Dean 
  • OSPAR reviews for compliance, cost share, effort, and institutional approval. 

  • OSPAR conducts a final compliance review and submits the proposal on behalf of New York Tech (or provides submission authorization). 
  • The PI and dean receive confirmation once the submission is complete. 

Post-Award Services 

After an award is received, OSPAR coordinates with the Office of Finance and the Office of General Counsel to ensure the project is properly established, managed, and closed in compliance with sponsor and institutional requirements. Post-Award services include the following: 

  • Coordinate award acceptance and account setup. 
  • Review and negotiate terms and conditions in collaboration with the Office of General Counsel. 
  • Establish internal budget codes and notify PI and Finance. 

  • Monitor adherence to award terms and sponsor regulations. 
  • Ensure appropriate effort reporting, cost allowability, and compliance with New York Tech and federal policies. 

  • Review and process requests for budget revisions, no-cost extensions, and rebudgeting. 
  • Ensure that sponsor and institutional approvals are obtained when required. 

  • Support PIs with quarterly and final programmatic reports to sponsors. 
  • Coordinate financial reporting with the Office of Finance to ensure accuracy and timely submission. 
  • Maintain documentation of sponsor correspondence and amendments. 

  • Ensure submission of all final reports (technical, financial, and property). 
  • Confirm that all expenditures are reconciled and obligations are met before project close. 

OSPAR collaborates closely with: 

  • The Office of Finance to manage account setup, expenditures, and financial reporting. 
  • The Office of General Counsel for contract review, subaward agreements, and compliance with institutional and sponsor terms. 

This partnership ensures that all New York Tech-sponsored projects maintain both internal and external compliance throughout the award lifecycle. 

Contact 

For questions or assistance, please contact the Office of Sponsored Programs and Research (OSPAR) at grants@nyit.edu.