CourseLeaf
About CourseLeaf
CourseLeaf Curriculum Inventory Management (“CourseLeaf CIM”) is an online curriculum management system that streamlines and simplifies our curriculum process. It reduces duplicate data entry, identifies courses and programs impacted by a curricular change, includes a markup feature to allow users to easily track changes during the creation of a program proposal (highlighting the addition of new items in green and deleted items in red), collects reviewer feedback in a central location, and automates approval workflows.
CourseLeaf CIM is based on a dynamic and automated workflow approval process that is defined by each academic unit. CIM is used for creating a new course or program, modifying an existing course or program, retiring an existing course or program, and requesting a new subject code.
Course Inventory Management (CIM)
Course Inventory Management is used when proposing a new course or modifying an existing course. Please review New York Tech Procedures and Forms for additional information about making changes to an existing curriculum.
Program Management
CourseLeaf Program Management is used when proposing a new degree program or for changes to existing degree programs.
New program proposals, including dual-degree/accelerated programs, must be approved by dean of your school and the Office of Academic Affairs before they can be submitted to the Curriculum Committee of the New York Tech Academic Senate. Please email programdev@nyit.com in the Office of Academic Affairs to schedule a preliminary meeting before proceeding with the following steps in CourseLeaf.
Initial proposals and full proposals have different requirements; a process has been prepared and approved by the curriculum committee. New York Tech Procedures and Forms has all information about the new NYSED e-forms for new program proposals, new certificates, or advanced certificates, and adding distance education to an existing program.
FAQs
All full-time New York Tech faculty and staff have access to CourseLeaf CIM using the links below:
CourseLeaf Console: https://courseleaf.nyit.edu/courseleaf/
Main landing page for CourseLeaf. Navigate to CIM tools, see proposals, or access administrative tools.
Course Inventory Management: https://courseleaf.nyit.edu/courseadmin/
Use this to create or edit courses (new proposals, revisions, retirements).
Program Management: https://courseleaf.nyit.edu/programadmin/
Use this to create or edit academic programs (new degrees, certificates, revisions, retirements).
Approve Pages: https://courseleaf.nyit.edu/courseleaf/approve/?role=admin
View and take action on proposals routed to you in workflow. Used by chairs, deans, committee members, and others with approval roles.
If you have trouble logging in, please email: cimsupport@nyit.edu.
All New York Tech full-time faculty and staff have access to the CourseLeaf CIM system. To request access, email cimsupport@nyit.edu.
CourseLeaf CIM works with most browsers, including Google Chrome, Mozilla Firefox, Microsoft Edge, and Apple Safari.
Workflow steps appear on the right side of your proposal:
Green = completed steps
Orange = current step
Gray = upcoming steps
Directly below is the Approval Path, which displays a timestamp and username for each completed step.
If you saved but didn’t submit, you’ll see “Changes saved but not submitted” at the top of the page with a timestamp. If no changes appear, it’s possible you didn’t save or submit. You may need to re-enter the proposal.
First, check your Spam/Junk folder. If you’re still not receiving notifications, contact cimsupport@nyit.edu.
Yes! Anyone can add a comment. Here is how to do it:
- Search for the course or program in CIM.
- Click Add Comment and enter your message.
- Click OK.
Comments are timestamped and visible to all CourseLeaf users. They cannot be edited once posted.
You may have received it as part of a curriculum committee or because the proposal initiator requested your input. If applicable, review and click Approve or add comments.
If you think it was received in error, contact cimsupport@nyit.edu for clarification.
When working on a proposal, you’ll see:
- Cancel (red): Discards any changes since your last save.
- Save (white): Saves your work-in-progress. You can resume later.
- Start Workflow (green): Submits the proposal for approval. All required fields must be completed at this point.
Yes. Once submitted to workflow, open the proposal and click the gray Export to PDF button to save a copy to your device.
It’s an optional field located under the delivery and campus fields. Use it to describe the structure, format, or unique elements of the program.
Enter the estimated number of students expected in each of the first five years. These numbers help assess the program’s financial sustainability.
The subject code may be inactive or no longer in use. To request a new subject code, contact the Registrar.
Course retirements and reactivations are handled outside of CIM. Please contact the Registrar’s Office to request these changes.
Follow these steps to retire a program:
- Log in to Program Management.
- Locate and edit the program.
- Scroll to the “Retire this Program” field and check the box.
- Add a justification.
- Submit the form to workflow.
Note: Program retirements require Academic Affairs and NYSED approval if the program is registered.
Yes! You can create an Outlook rule to automatically move CourseLeaf emails to a designated folder. Here are instructions on How to Create a Rule in Outlook.