Purchasing
Process for making a purchase for student-facing software products
1. Legal and VP of IT to review the contract/terms and conditions (T&Cs)/agreements of the software product
- Did you get the terms and agreements for this license? If not, ask the vendor for the contract/T&C/agreements in PDF format. Send the contract/T&C/agreements to General Counsel’s Office and the VP of Information Technology for review and comment. Once you have their approvals, save the email with the approvals, as it must be submitted with your PR in Oracle.
2. If this software vendor is new to New York Tech, the vendor has to complete the following forms (this can take up to 1–2 weeks):
- New vendor forms (please ask your vendor rep to complete these three forms if they are a new vendor for Oracle):
3. VPAT 2.4 template needs to be provided by the vendor for all student facing software.
Solicit accessibility information in writing from the vendor. New York Institute of Technology bidders and vendors shall be required to demonstrate that information technology provided to New York Institute of Technology conforms to or addresses each of the World Wide Web Consortium's Web Content Accessibility Guidelines (WCAG) 2.4, Level AA success criteria wherever demonstrating such performance is practicable. Vendors may do so by providing any of the following:
- An independent third party evaluation from an accessibility consultancy
- A Voluntary Product Accessibility Template (VPAT). If a VPAT is used, it must use the VPAT 2.4 template, which is based on WCAG 2.0 Level AA. The VPAT 2.4 template is available from the Information Technology Industry Council.
Many vendors have the VPAT completed as this is common request from schools. Once you receive the completed VPAT 2.4 template back from the vendor, please send it to Laurie Harvey at lharve05@nyit.edu for review and approval. If the vendor cannot provide appropriate accessibility options a waiver form will need to be completed and submitted with the purchased request.
4. SAAS Vendor questionnaire (to be completed by vendor for all web based products)
All software products over $7500 must have three bids from vendors and the award will go to the lowest bidder unless there is a valid reason to purchase from an higher bidder. In the event that there is only one manufacturer/distributor or a valid reason to go with a higher bidder, the requester must complete a Sole Source form.
- Sole source form (please ask vendor to answer these questions in an email):
- Is your company is the sole source provider of the service?
- Can the software be purchased from any other distributor?
Provide the responses along with your completed sole source form.
5. The following is to be attached to the purchase request in Oracle
- Approved VPAT 2.4
- SaaS questionnaire
- Completed Sole Source form (if required)
- Software quote and/or bids
- New vendor forms (if appropriate)
- Email approval from General Counsel and VP of IT/CIO
Process to order from Amazon for New York Tech employees:
- Go to Amazon find what you are looking for and place it in the shopping cart
- Take a screen shot of the cart and save it
- Complete the credit card purchase form
- Send the completed form and the link to the cart to Ed Schook in Purchasing at eschook@nyit.edu
Users cannot order from software/hardware Amazon using a Pcard. Any orders that involve software will be sent to IT for a review before purchase.
Computer Purchases
Personal and Student Computer Purchases
New York Tech faculty, staff, and students are eligible for discounts offered by Apple and Dell for personal use.
Faculty and Staff Institutional Purchases
- To begin the computer purchasing process from university funds, please call 516.686.1188.
- All technology purchases for use at New York Tech must be approved by Client Services.
- All faculty and staff computers are on a four-year recycle program. If you have questions about your eligibility for a computer replacement, contact nyit.edu/itshelp.
- The following systems were tested and verified to work in the New York Tech environment. Our support technicians are familiar with these systems and able to offer more knowledgeable support. If you have a need for a specific system, please contact us.
- If you are interested in purchasing peripherals for an existing system, please contact ITS Help Desk to create an e-quote once you are ready to place an order.
- This information is for budgetary estimation only. All prices are subject to change without notice. Call ITS Help Desk for an updated quote.
Dell Purchases
- 13th Generation Intel Core i7-13700 (30MB Cache, 16 Core (8+8), 2.1GHz to 5.2GHz (65W)) TDP
- Windows Pro, English
- 16GB (1x16GB) DDR5 4800MHz, SO-DIMM, Non-ECC memory
- 1TB PCIe NVMe(TM) Gen4 M.2 SSD
- Intel Integrated Graphics (DP/DP)
- Dell 22 Monitor - P2222H, w/ 6ft HDMI cable
- Onboard Network Card
- Dell KB216 Wired Keyboard English Dell Optical Wired Mouse – MS116 (Black)
- 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
- 13th Generation Intel Core i7-13700 (30MB Cache, 16 Core (8+8), 2.1GHz to 5.2GHz (65W)) TDP
- Windows Pro, English
- 16GB, 1x16GB DDR5 up to 4400MHz UDIMM ECC Memory
- 1TB PCIe NVMe Class 40 M.2 SSD
- AMD Radeon Pro W6400, 4GB, 2DP (Precision 3660T)
- Dell 22 Monitor - P2222H, w/ 6ft HDMI cable
- Onboard Network Card
- Dell KB216 Wired Keyboard English
- Dell Optical Wired Mouse – MS116 (Black)
- 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
- 12th Generation Intel(R) Core(TM) i7-1265U vPro (12 MB cache, 10 cores, up to 4.80 GHz Turbo)
- 16GB, 1x16GB, DDR4 Non-ECC
- M.2 256GB PCIe NVMe Class 35 Solid State Drive
- 14.0" FHD (1920x1080) Anti-Glare, Non-Touch, WVA, 250 nits,
- HD Camera, Temporal Noise Reduction, Camera Shutter, Mic
- Wireless Intel AX211 WLAN Driver Alder Lake
- Intel AX211 WiFi 6e 2x2 AX+ BT 5.2 and Bluetooth
- 58WHR, 4 Cell Battery Express Charge Capable
- 65W Type-C Adapter
- Dell ProSupport Next Business Day Onsite, 1 year
- Dell ProSupport: 7x24 Technical Support, 3 years
- Dell Briefcase and wired mouse
- 13th Generation Intel(R) Core(TM) i7-1370P vPro (24 MB cache, 14 cores, up to 5.2 GHz)
- Windows Pro, English
- 16GB DDR5 Memory,1x16GB, 4800MT/s, Non-ECC
- 1TB PCIe NVMe Class 40 M.2 SSD
- 15.6" FHD (1920x1080) Non-Touch, AG, IPS, 250 nits, FHD Cam WLAN
- Intel(R) Wi-Fi 6E (6 if 6E unavailable) AX211, 2x2, 802.11ax, Bluetooth Wireless Card
- 3- cell, 54Wh Battery, Express Charge Capable
- 100W AC adapter, USB Type-C, TCO Gen9 compliant
- Dell EcoLoop Pro Briefcase 15
- 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
- 13th Generation Intel(R) Core(TM) i7-1370P vPro (24 MB cache, 14 cores, up to 5.2 GHz)
- Windows Pro, English
- 32GB (2x16GB) DDR5 up to 4400MHz UDIMM ECC memory
- 1TB PCIe NVMe Class 40 M.2 SSD
- Nvidia RTX A2000, 6GB, 4mDP to DP adapter (Precision 3660T)
- Dell 22 Monitor - P2222H, w/ 6ft HDMI cable
- Onboard Network Card
- Dell KB216 Wired Keyboard English
- Dell Optical Wired Mouse – MS116 (Black)
- 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
- Intel Core i9-13950HX (36MB Cache, 32 Threads, 24 Cores (8P+16E) up to 5.5GHz, 55w, vPro)
- Windows Pro, English
- 32GB, 2x16GB 5600MHz SODIMM, non-ECC
- 1TB M.2 PCIe NVMe Gen 4 2280 SSD
- NVIDIA RTX 3500 Ada 12GB GDDR6
- 16" UHD+ 3840x2400 OLED, WVA, 60Hz, anti-glare, touch,100% DCI-P3, 400 nits, IR Camera, with Mic
- FHD/IR Camera, ExpressSign-In, Intelligent privacy, Camera Shutter, Mic
- Intel AX211 Wi-Fi 6/6E (up to 6GHz where available) 2x2 with Bluetooth Wireless
- 93 Wh, 6 Cell, Lithium Ion Polymer
- 240W Power Adapter
- Dell EcoLoop Pro Briefcase 15
- 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Apple Purchases
13-inch MacBook Pro (NYIT Standard Model Laptop) – $1,788.95
- Apple M2 Chip with 8-Core CPU and 10-Core GPU, 16‑core Neural Engine
- 16GB unified memory
- 1TB SSD storage
- 13-inch Retina display with True Tone
- 67W USB-C Power Adapter Belkin USB-C to Gigabit Ethernet Adapter
16-inch MacBook Pro (NYIT Higher End Model Laptop for architecture and design work) – $2,528.95
- Apple M2 Pro with 12‑core CPU, 19‑core GPU, 16‑core Neural Engine
- 16GB unified memory
- 1TB SSD Storage
- 16-inch Liquid Retina XDR display
- Three Thunderbolt 4 ports, HDMI port, SDXC card slot, MagSafe 3 port
- 802.11ac Wi-Fi wireless networking IEEE 802.11a/b/g/n compatible
- 140W USB-C Power Adapter
- Belkin USB-C to Gigabit Ethernet Adapter
24-inch iMac Apple M1 (NYIT Standard iMac with Retina 4.5K Display) – $1,816.00
- Apple M1 chip with 8-core CPU with 4 performance cores and 4 efficiency cores, 7-core GPU, and 16-core Neural Engine
- 16GB unified memory
- 1TB SSD Storage
- Gigabit Ethernet
- 24-inch 4.5K Retina display (actual diagonal screen size is 23.5 inches)
- Two Thunderbolt / USB 4 ports, Two USB 3 ports
- Magic Keyboard - US English
- Magic Mouse
27-inch iMac Intel Core i7 (NYIT Standard iMac with Retina 5K Display) – $2,099.00
- 3.3GHz 6-core 10th-generation Intel Core i5 processor
- 8GB 2666MHz DDR4 memory, configurable up to 128GB
- 512 GB SSD Storage
- Radeon Pro 5300 with 4GB of GDDR6 memory
- Retina 5K 5120-by-2880 P3 display with True Tone
- Two Thunderbolt 3 ports
- Magic Keyboard - US English
- Magic Mouse
11-inch iPad Pro Wi‑Fi 128GB - $749
- 11-inch (diagonal) LED-backlit Multi-Touch display with IPS technology, Retina display
- Apple M2 chip
- Liquid Retina
- Wi Fi (802.11a/b/g/n/ac); dual band (2.4GHz and 5GHz); HT80 with MIMO
- Bluetooth 4.2 wireless technology
- FaceTime HD Camera
- 8-megapixel camera
- 1080p HD video recording
12.9-inch iPad Pro Wi‑Fi 128GB - $999
- 12.9-inch (diagonal) mini-LED backlit Multi‑Touch display with IPS technology
- Apple M2 chip
- Liquid Retina XDR display
- 12MP Ultra-Wide camera, 122° field of view
- 802.11ax Wi-Fi 6; simultaneous dual band (2.4GHz and 5GHz); HT80 with MIMO
- 1080p HD video recording at 25 fps, 30 fps, or 60 fps
- Built-in 40.88-watt-hour rechargeable lithium-polymer battery