Purchasing

Process for making a purchase for student-facing software products

1. Legal and VP of IT to review the contract/terms and conditions (T&Cs)/agreements of the software product

  • Did you get the terms and agreements for this license? If not, ask the vendor for the contract/T&C/agreements in PDF format. Send the contract/T&C/agreements to General Counsel’s Office and the VP of Information Technology for review and comment. Once you have their approvals, save the email with the approvals, as it must be submitted with your PR in Oracle.

2. If this software vendor is new to New York Tech, the vendor has to complete the following forms (this can take up to 1–2 weeks):

3. VPAT 2.4 template needs to be provided by the vendor for all student facing software.

Solicit accessibility information in writing from the vendor. New York Institute of Technology bidders and vendors shall be required to demonstrate that information technology provided to New York Institute of Technology conforms to or addresses each of the World Wide Web Consortium's Web Content Accessibility Guidelines (WCAG) 2.4, Level AA success criteria wherever demonstrating such performance is practicable. Vendors may do so by providing any of the following:

  • An independent third party evaluation from an accessibility consultancy
  • A Voluntary Product Accessibility Template (VPAT). If a VPAT is used, it must use the VPAT 2.4 template, which is based on WCAG 2.0 Level AA. The VPAT 2.4 template is available from the Information Technology Industry Council.

Many vendors have the VPAT completed as this is common request from schools. Once you receive the completed VPAT 2.4 template back from the vendor, please send it to Laurie Harvey at lharve05@nyit.edu for review and approval. If the vendor cannot provide appropriate accessibility options a waiver form will need to be completed and submitted with the purchased request.

4. SAAS Vendor questionnaire (to be completed by vendor for all web based products)

All software products over $7500 must have three bids from vendors and the award will go to the lowest bidder unless there is a valid reason to purchase from an higher bidder. In the event that there is only one manufacturer/distributor or a valid reason to go with a higher bidder, the requester must complete a Sole Source form.

  • Sole source form (please ask vendor to answer these questions in an email):
    • Is your company is the sole source provider of the service?
    • Can the software be purchased from any other distributor?

Provide the responses along with your completed sole source form.

5. The following is to be attached to the purchase request in Oracle

  • Approved VPAT 2.4
  • SaaS questionnaire
  • Completed Sole Source form (if required)
  • Software quote and/or bids
  • New vendor forms (if appropriate)
  • Email approval from General Counsel and VP of IT/CIO

Process to order from Amazon for New York Tech employees:

  • Go to Amazon find what you are looking for and place it in the shopping cart
  • Take a screen shot of the cart and save it
  • Complete the credit card purchase form
  • Send the completed form and the link to the cart to Ed Schook in Purchasing at eschook@nyit.edu

Users cannot order from software/hardware Amazon using a Pcard. Any orders that involve software will be sent to IT for a review before purchase.

Computer Purchases

Personal and Student Computer Purchases

New York Tech faculty, staff, and students are eligible for discounts offered by Apple and Dell for personal use.

Faculty and Staff Institutional Purchases

  • To begin the computer purchasing process from NYIT funds, please call 516.686.1400.
  • All technology purchases for use at NYIT must be approved by Client Services.
  • All faculty and staff computers are on a four-year recycle program. If you have questions about your eligibility for a computer replacement, email servicecentral@nyit.edu.
  • The following systems were tested and verified to work in the NYIT environment. The Desktop Support technicians are familiar with these systems and able to offer more knowledgeable support. If you have a need for a specific system, please contact us.
  • If you are interested in purchasing peripherals for an existing system, please contact Service Central to create an e-quote once you are ready to place an order.
  • This information is for budgetary estimation only. All prices are subject to change without notice. Call Service Central for an updated quote.

Dell Purchases
Dell OptiPlex 3090 SFF (NYIT Standard Model Desktop) - $892.15
  • 10th Generation Intel Core i5-10500 (6-Core, 12MB Cache, 3.1GHz to 4.5GHz, 65W)
  • Desktop Slim Design
  • 16GB (1x16GB) DDR4 non ECC memory
  • M.2 2230 512GB PCIe NVMe Class 35 Solid State Drive
  • Intel Integrated Graphics (DP/DP)
  • Dell 22 Monitor - P2219H
  • Onboard Network Card
  • Dell KB216 Wired Keyboard
  • Dell Optical Mouse - MS116
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Dell OptiPlex 7080 Tower (NYIT Higher End Model Desktop) - $966
  • Intel(R) Core(TM) i7-10700 (8 Cores/16MB/16T/2.9GHz to 4.8GHz/65W)
  • 16GB 1x16GB DDR4 non-ECC Memory
  • M.2 256GB PCIe NVMe Class 40 Solid State Drive
  • 8x DVD+/-RW 9.5mm Optical Disk Drive (Reads and Writes to DVD/CD)
  • AMD Radeon R5 430, 2GB, FH (DP/DP)
  • Dell 22 Monitor - P2219H
  • Onboard Network Card
  • Black Dell KB216 Wired Multi-Media Keyboard
  • Dell Optical Mouse - MS116
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Dell Latitude 5420 (NYIT Standard Model Budget-friendly Laptop) - $824.10
  • 11th Generation Intel Core i5-1145G7 (4 Core, 8M cache, base 2.6GHz, up to 4.4GHz, vPro)
  • 16GB, 1x16GB, DDR4 Non-ECC
  • M.2 256GB PCIe NVMe Class 35 Solid State Drive
  • I5-1145G7 Vpro, Intel Iris Xe Graphics, Thunderbolt
  • 14" FHD (1920x1080) Non-Touch, Anti-Glare, IPS, 250nits
  • IR Camera & Mic, WLAN/WWAN Capable, Privacy Shutter
  • 4 Cell 63Whr ExpressChargeTM Capable Battery
  • Intel Wi-Fi 6 AX201 2x2 .11ax 160MHz + Bluetooth 5.1
  • 65W Type-C Epeat Adapter
  • Dell Professional 14in Business Case
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Dell Latitude 5520 (N(NYIT Higher End Model Versatile and Durable Laptop)) - $1,448.57
  • 10th Generation Intel® Core™ i7-10810U (6 Core, 12M cache, base 1.1GHz, up to 4.9GHz, vPro)
  • 16GB, 1x16GB, DDR4 Non-ECC
  • M.2 256GB PCIe NVMe Class 35 Solid State Drive
  • Radeon RX 640 with Thunderbolt for i7-10810U
  • 15.6" FHD WVA (1920 x 1080) Anti-Glare Non-Touch
  • 4 Cell 68Whr ExpressCharge Capable Battery
  • Qualcomm® QCA61x4A 802.11ac Dual Band (2x2) Wireless Adapter+ Bluetooth 4.2
  • Dell Professional Briefcase 15 - Fits Laptops with Screen Sizes Up to 15.6"
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Dell Precision 3650 Tower (Larger screen for architecture and design work) - $2,508.61
  • 11th Generation Intel Xeon W-1350, 12 MB Cache, 6 Core, 3.3 GHz to 5.0 GHz
  • 32GB (2x16GB) DDR4 UDIMM non-ECC Memory
  • 512GB PCIe NVMe Class 40 M.2 SSD
  • Nvidia Quadro RTX 4000, 8GB, 3DP
  • Dell 22 Monitor - P2219H
  • Onboard Network Card
  • Dell KB216 Wired Keyboard
  • Black Dell MS116 Wired Mouse
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support
Dell Mobile Precision 7560 (NYIT Powerful Mobile Workstation Laptop) w. larger screen for architecture and design work - $3,437.87
  • 11th Gen Intel Core Processor i9-11950H (8 Core, 24MB Cache, 2.60GHz to 5.00GHz, 45W, vPro)
  • 32 GB, 2x16 GB, DDR4, 3200MHz, Non-ECC, SODIMM
  • M.2 2280 1 TB, Gen 3 PCIe x4 NVMe, SSD
  • NVIDIA RTX A3000 w/6 GB GDDR6
  • 15.6 UHD HDR 600, 3840x2160, Anti-Glare, Non-Touch, 100% Adobe, 600 Nits, IR Cam/Mic,WLAN
  • 6-Cell 95Whr ExpressCharge Capable Battery
  • Intel Wi-Fi 6E AX210, (6GHz), 2x2 with BT5.2
  • Dell Pro Slim Briefcase 15
  • 3 Year ProSupport: 7x24 Next Business Day Onsite Technical Support


Apple Purchases

24-inch iMac with Retina 4.5K display (New York Tech Standard Model Desktop) – $1799

  • Apple M1 chip with 8-core CPU and 8-core GPU
  • 512GB SSD storage
  • 16GB unified memory
  • 1080p FaceTime HD camera with M1 image signal processor
  • 4.5K Retina display (4480-by-2520 resolution at 218 pixels per inch with support for 1 billion colors)
  • Two Thunderbolt / USB 4 ports
  • Two USB 3 ports
  • Magic Keyboard with Touch ID
  • Magic Mouse
  • Gigabit Ethernet
  • 802.11ax Wi-Fi 6 wireless networking, IEEE 802.11a/b/g/n/ac compatible

27-inch iMac with Retina 5K display (NYIT Higher Standard Model Desktop) – $2099

  • 3.8GHz 8-core 10th generation Intel Core i7 processor, Turbo Boost up to 5.0GHz
  • 8GB 2666MHz DDR4 memory
  • 1TB SSD storage
  • Radeon Pro 5500 XT with 8GB of GDDR6 memory
  • FaceTime HD camera
  • Apple Magic Mouse
  • Apple Magic Keyboard, U.S. English
  • Retina 5K 5120-by-2880 P3 display
  • 802.11ac Wi-Fi wireless networking, IEEE 802.11a/b/g/n compatible

16-inch MacBook Pro (NYIT Higher End Model Laptop for architecture and design work) - $2499

  • Apple M1 Pro with 10-core CPU, 16-core GPU, 16-core Neural Engine
  • 16GB unified memory
  • 1TB SSD Storage
  • 16-inch Liquid Retina XDRdisplay
  • Three Thunderbolt 4 ports, HDMI port, SDXC card slot, MagSafe 3 port
  • Belkin USB-C to Gigabit Ethernet Adapter
  • 802.11ac Wi-Fi wireless networking IEEE 802.11a/b/g/n compatible

14-inch MacBook Pro (NYIT Standard Model Laptop) - $1849

  • M1 Pro with 8C CPU, 14C GPU
  • 16GB unified memory
  • 512GB PCIe-based SSD
  • 14-inch Liquid Retina XDR display
  • Belkin USB-C to Gigabit Ethernet Adapter

13-inch MacBook Pro (NYIT Standard Model Laptop) - $1579

  • Apple M1 chip with 8‑core CPU, 8‑core GPU and 16‑core Neural Engine
  • 16GB unified memory
  • 512GB SSD storage
  • 13-inch Retina display with True Tone
  • Belkin USB-C to Gigabit Ethernet Adapter

13-inch MacBook Air (Light-Weight NYIT Standard Model Laptop) - $1329

  • Apple M1 chip with 8‑core CPU, 8‑core GPU and 16‑core Neural Engine
  • 16GB unified memory
  • 512GB PCIe-based SSD
  • 13-inch Retina display with True Tone
  • Belkin USB-C to Gigabit Ethernet Adapter

11-inch iPad Pro Wi‑Fi 128GB - $849

  • 10.2-inch (diagonal) LED-backlit Multi-Touch display with IPS technology, Retina display
  • A10 Fusion chip with 64‑bit architecture Embedded M10 coprocessor
  • Wi Fi (802.11a/b/g/n/ac); dual band (2.4GHz and 5GHz); HT80 with MIMO
  • Bluetooth 4.2 wireless technology
  • FaceTime HD Camera
  • 8-megapixel camera
  • 1080p HD video recording

12.9-inch iPad Pro Wi‑Fi 128GB – $999

  • Apple M1 chip
  • Liquid Retina XDR display
  • 12.9-inch (diagonal) mini-LED backlit Multi‑Touch display with IPS technology
  • 12MP Ultra-Wide camera, 122° field of view
  • 802.11ax Wi-Fi 6; simultaneous dual band (2.4GHz and 5GHz); HT80 with MIMO
  • 1080p HD video recording at 25 fps, 30 fps, or 60 fps
  • Built-in 40.88-watt-hour rechargeable lithium-polymer battery