Conduct Bodies and Forums
There are four types of conduct forums: warning letter without a hearing, summary resolution meeting, informal hearing, and formal hearing. Generally, students and student organizations may choose which conduct forum they would like to conduct their disciplinary case. However, the associate deans of students (or designee) or director of residence life (or designee) reserve the right to choose the appropriate forum for administrative or case-related reasons.
a. Warning Letter Without a Hearing
For minor infractions of this code, the associate deans of students (or designee) or director of residence life (or designee) may send the student a warning letter. The letter states that if the student takes full responsibility for the alleged violation, and any imposed sanctions, then the letter will act as a warning. If the student does not accept responsibility for the alleged violation of the code, then the student must schedule an information meeting to schedule an informal or formal hearing.
b. Summary Resolution Meeting
Summary resolution meetings are for students electing to accept responsibility for the alleged violation as presented. These meetings are not recorded and are conducted by the associate deans of students (or designee) as the student conduct officer or by the director of residence life (or designee) for cases related to residence life.
c. Informal Hearings
Informal hearings are for students electing to enable the determination of responsibility for the alleged violation to be made by the associate deans of students (or designee) as the student conduct officer or by the director of residence life (or designee) for cases related to residence life.
d. Formal Hearings
The student conduct body for formal hearings: the associate deans of student life (or designee) serves as the chair/non-voting capacity and selects the hearing panel from a pool of: faculty members appointed by the provost and vice president for academic affairs, students appointed by the Student Government Association, and administrators appointed by the dean of students (or designee). The chair selects one faculty member, one student, and one administrator to hear each case that does not involve violations of the Gender-Based Misconduct Policy. For cases involving violations of the Gender-Based Misconduct Policy, students will not serve on the hearing panel. Rather, the chair will select three panel members from the pool of faculty members and administrators, and only those faculty and administrators who have completed additional training in the area of gender-based misconduct will be eligible to serve in such cases. Hearings may also include an Investigator, a New York Tech staff member appointed to review the case and present findings to the student conduct body. Formal hearings:
- Require the student conduct body to call relevant witnesses to provide information regarding the alleged violation
- Will be held at least five business days after notice is received by the charged student; exceptions to be made by the student conduct officer in conjunction with the charged student
- Allow the presence of an advisor who does not act as a legal representative
- Will be recorded by New York Tech only
- Require that a decision letter be sent to the student within 15 business days from the conclusion of the student conduct body's deliberation and final decision