Faculty Handbook, U.S. Campuses
New York Tech Structure
Vision and Mission
View the Vision and Mission of New York Institute of Technology.
The role of the Academic Senate is to provide counsel to the university's president in implementing the following: innovation in curriculum, academic progress, and retention of students; academic standards for admission and graduation; budget, finances, and resource allocations; institutional development; organizational communication; professional rights and standards; and other related areas that affect the institution.
There are currently 40 elected faculty senators apportioned from among the New York academic schools by formula: including, two at-large faculty senators (one representing each New York campus), two additional representatives from NYITCOM and its Arkansas site, two additional representatives from the Vancouver campus, and 20 voting administrative senators. Additional senators include representatives from the library, counseling staff, NYITCOM, Student Government Associations, and AAUP. Senate officers are elected to two-year terms.
Copies of the Academic Senate constitution are available from the Office of the President of the Academic Senate or the Office of the President, as well as on the Academic Senate webpage.
Full-time and regular part-time New York Tech faculty are represented for the purpose of collective bargaining by the American Association of University Professors (AAUP). NYITCOM faculty are not members of the bargaining unit. Terms and conditions of employment for AAUP members at New York Tech are stipulated in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA). Membership is required. Union dues and other charges are collected via payroll deduction.
Faculty Employment: U.S. Campuses
Absence & Attendance: U.S. Faculty
Except for religious reasons or illness, faculty members may not shorten, lengthen, cancel, add, or reschedule classes. A faculty member who finds it unavoidable to be absent for any reason must make alternative arrangements for the class and must notify the department office as soon as possible. It is also essential that the faculty member's classes be informed of any changes in the class arrangements. In the event that the department office cannot be reached, faculty members should notify the dean of their respective school.
After hours, or if no one can be reached:
- Call the Office of the Registrar at 516.686.7580 until 5 p.m., and New York Tech Security at 516.686.7789 after 5 p.m., they will attempt to post a notice for the class.
New York City
- Call the Office of the Registrar at 212.261.1600 until 5 p.m., and New York Tech Security at 516.686.7789 after 5 p.m., they will attempt to post a notice for the class.
A full-time faculty member has a primary and uncompromisable obligation to New York Institute of Technology. Outside professional activities, whether gainful or not, cannot be allowed to interfere with the faculty member's teaching, scholarly research, and other duties in their department.
Appointment, Reappointment, Promotion, & Tenure: U.S. Faculty
The NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), contains essential information about appointment, reappointment, promotion, and tenure. Faculty members should review this information carefully. Only the President of New York Institute of Technology or the President's designee has the authority to send a letter stating that an appointment, reappointment, promotion, or tenure has been granted.
Benefits: U.S. Faculty
A full explanation of all medical, dental, life insurance, retirement and other benefits for full-time faculty is contained in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), supplemented by the Employee Handbook and plan descriptions and forms found on my.nyit.edu. Human Resources staff members are available to assist faculty in determining the specific availability of benefits and in sharing the location of necessary forms. AAUP representatives should also be consulted regarding the extent and availability of benefits provided by the NYIT-AAUP Collective Bargaining Agreement (CBA), to be updated in accordance with the Memorandum of Agreement (MoA).
Education Privileges/Tuition Remission
See sections on Tuition Remission in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), and in the Employee Handbook.
Employment Records: U.S. Faculty
The Office of Academic Affairs, the deans, and the department chairs may maintain a file on faculty members; however, official employment records for all New York Tech employees are maintained by the Office of Human Resources. Records concerning wages are kept by the Payroll department.
Faculty members are permitted to engage in outside activities as a consultant, writer, or participant in nonacademic situations but only to the extent that the outside activities do not impair or conflict with faculty duties. Outside employment should be of such nature as to improve the faculty member's professional competence or enhance the status of New York Tech. Any consulting or other outside employment for full-time faculty requires the annual authorization of the Provost or SHP Vice President.
Family & Medical Leave Act
See sections on Family and Medical Leave Act in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), and in the Employee Handbook.
Holidays: U.S. Faculty
Holiday schedules are available in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), as well as the New York Tech Academic Calendar. New York Tech is closed for approximately 18 holidays each year.
Each employee is required to obtain an identification card with a photograph. Cards are to be carried at all times while on university premises and are to be displayed upon request. This card may also be required to enter certain buildings on campus.
To obtain an ID card, go to Simonson House on the Long Island campus, or the first floor of the library on the New York City campus, at 1855 Broadway Security Desk. The identification card is necessary for use of New York Tech libraries, for purchasing tickets to gain entrance to New York Tech events, and similar purposes.
Jury Duty: U.S. Faculty
Please see sections entitled Jury Duty in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), and in the Employee Handbook.
Base salary paychecks are issued to full-time faculty 12 months per year, on the 15th and the 30th of each month. Paychecks for adjunct faculty for stipends and for overload are also issued on the 15th and 30th of the month. If a scheduled pay date falls on a holiday or weekend, checks will be issued on the previous day or Friday.
You have the option of receiving your pay via a regular paycheck or by having your pay deposited directly to your bank account. If you choose direct deposit, please fill out a Direct Deposit Enrollment and Authorization Agreement, available on the Human Resources website (login required). Your payslip may be accessed online by logging in to the HR Self-Service Application and selecting "Payslip."
Resigning from New York Tech
Sabbatical leave may be granted to full-time faculty for purposes of study, research, creative work in literature or the arts, projects or activities related to teaching excellence, and for professional enrichment. Important information on sabbaticals is available in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA). Only the President of New York Institute of Technology or the President's designee has the authority to send a letter stating that a request for sabbatical has been granted.
Salary Increases & Lump Sum Payments
Detailed information about salary increases and lump sum payments is given in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA).
Teaching Load, Overload, & Banking
The teaching load for all full-time instructors, assistant professors, associate professors, and professors is 18 equivalent lecture hours (ELH) per academic year in 2022–2023. For full-time developmental specialists it is 12 ELH per semester, and for full-time laboratory and studio specialists it is 18 ELH per semester. Detailed information may be found in the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA).
Vacation Days: U.S. Faculty
Full-time faculty are not entitled to any vacation days except those days on which they are not required to be available for academic assignments, in accordance with the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA). Also see Absence and Attendance and Holidays.
Faculty Responsibilities: U.S. Faculty
New York Tech recognizes that academic advising is a critical component of the educational experience. As a result, a range of advising resources are available to assist students in creating meaningful educational plans that are compatible with their career goals. These resources include advisors from the Office of Undergraduate Academic Advising (UAA), faculty advisors, peer advisors, and a comprehensive website with tools such as semester maps, advisement preparation guidelines, and how-to guides.
Incoming first-year students are advised by a first-year advisor from the Office of Undergraduate Academic Advising (UAA) for their first year of courses. In addition to providing course selection guidance, UAA advisors discuss career plans, degree requirements and progress, introduce academic resources, and assist students with online course registration. Students transition to a faculty or staff advisor associated with their major for advisement in subsequent semesters, though proactive UAA support continues throughout a student's program.
Advisors guide students with their educational planning and provide career-related advice. In order to ensure all curriculum requirements are being satisfied, students are required to meet with an advisor before registration each semester. Advisor schedules are maintained on the Find an Advisor page, and advising tools and resources can be found on the Academic Advisor Resources page. All faculty and staff advisors are encouraged to use Navigate for appointment scheduling and meeting notes.
Faculty may consult with their departments and deans (in addition to the Office of Undergraduate Academic Advising) to determine the most efficient way to gain information about their advisees.
Academic Calendar: U.S. Faculty
The academic calendar is published in the academic catalog and on the university website. Faculty should refer to the calendar when preparing course outlines, planning assignments, and scheduling examinations. Faculty may not disregard the university calendar. An effort should be made to avoid scheduling examinations or project deadlines on holidays. If this scheduling is unavoidable, it must be announced at the beginning of the term, and reasonable accommodations must be made for affected students.
To comply with federal and state regulations, New York Tech must determine if a student maintained eligibility for financial aid. Financial aid eligibility is determined based on a student's attendance and participation in an academic course. See Attendance Guidelines below for a definition of attendance in a class as well as online classes. There are two methods to confirm student attendance:
1. Attendance Verification Rosters
- Fall, Spring, and Summer III:
- Four weeks into the term, instructors will be asked to indicate if a student enrolled in a course has attended or never attended.
- Summer I, Summer II, Cycle Courses (A, B, C, D), and RN–B.S. Completion Program:
- Two weeks into the term, instructors will be asked to indicate if a student enrolled in a course has attended or never attended.
2. Last Date of Attendance
- For any students receiving a failing grade (F), incomplete (I), or a withdrawal (W or UW), the instructor is required to enter the last date of attendance and how that date was determined.
Read more in the Last Date of Attendance and Last Date of Attendance Reason section below.
Attendance for an academic course includes one or more of the following:
- Physically attending a class
- Submitting an academic assignment
- Taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction
- A posting by the student in a discussion forum showing the student's participation in an online discussion about academic matters
- Attending a study group that is assigned by the college
- Participating in an online discussion about academic matters
- Reporting to internship, practicum, or field experience site
- Initiating contact with a faculty member (by any method, e.g., email, phone call or in person) to ask a question about the academic subject studied in the course
Attendance for an academic course does not include activities where a student may be present but not academically engaged, such as:
- Living in institutional housing
- Participating in the university's meal plan
- Participating in academic counseling or advisement
- Logging in to an online class without active participation
Attendance in Online Classes
Attendance in online classes includes one or more of the following:
- Submitting an academic assignment online
- Taking an exam, an interactive tutorial, or computer-assisted instruction online
- Participating in an online discussion group about academic matters
- Initiating contact with a faculty member to ask questions about the online course subject matter
Attendance in online classes does not include:
- Logging in to an online class without active participation, participating in academic counseling or advisement, or living in institutional housing
Faculty must record daily class attendance. They may use Classbook, Navigate (which contains an online attendance tracking tool), or a spreadsheet or equivalent. Taking attendance assists in verifying attendance for financial aid purposes and in determining tuition refunds, which benefits the student. The attendance records along with the grade book are mandatory when requesting to change a student's attendance or grade.
Faculty are encouraged to require that students attend class. If you do have attendance requirements, the requirements and an acceptable excuse policy should be clearly described in the syllabus, and reinforced orally to the class. Individual students should be warned when their absences are approaching the allowable limit. Attendance policies must be applied consistently to all students in the class. If you have attendance requirements, you must have records of student attendance. Faculty are required to submit a copy of the signed and dated attendance records to their departments after the final exam has been administered. See Class Attendance policy.
Attendance Verification Rosters
Attendance verification rosters are accessible online to each faculty member via the Faculty Center in my.nyit.edu and are available seven days after the start of the withdrawal period for each session (see Academic Calendar for dates, which vary by session length and start date). Instructors must verify attendance for enrolled as well as dropped students indicating whether a student has attended or never attended. Faculty are required to complete the attendance verification roster for each class they are teaching each semester. View a faculty guide.
Attendance can be changed by submitting an online Change of Attendance form located in the attendance verification roster. It is available for up to one year after a course has ended. After one year, the online form will be locked. Use a paper Change of Attendance form at this time. The form may be found on the Office of the Registrar website. Change of Attendance forms must not be distributed to students, including via email.
Students who have been attending class but whose names do not appear on the attendance verification roster should be directed to should be directed to the Office of the Registrar on their campus. Instructors may not allow unregistered students to attend classes.
Last Date of Attendance and Last Date of Attendance Reason
Last Date of Attendance
- Instructors are required to enter the last day of attendance for any student receiving a failing grade (F), incomplete (I), or a withdrawal (W or UW).
Last Date of Attendance Reason
- Instructors are required to enter a reason for the last day of attendance, i.e., how the last date of attendance was determined (see Attendance Guidelines and Attendance in Online Classes sections above):
- Last date student physically attended my class
- Last date student submitted an exam, homework assignment, or other academic work
- Last date student participated in an online discussion related to academic work
- Last course-related communication (in person, via email, online, SMS, or phone)
Last date of attendance and last date of attendance reason are available on a grade roster, change of grade form, and withdrawal from a course form.
Class schedules and teaching assignments are made by department chairs with approval from the school's dean and the Provost.
Once finalized, schedules cannot be altered without the approval of the Provost. Final examinations can be given only on the scheduled day during the final exam period. This policy is necessitated by the state's regulations regarding the minimum number of classroom contact hours between faculty and students, which includes the final examination periods. A class or exam must be held during the final exam period.
Class schedules are developed for the purpose of serving student needs. Although chairs, directors, and deans make reasonable efforts to accommodate the scheduling requests of faculty members, service to students and the efficient use of available faculty resources and space are the predominant considerations.
Classroom Assignments/Room Changes
All courses are scheduled to meet on specific days in assigned classrooms at assigned hours. Faculty are expected to conform to class schedules unless changes are approved in advance by the department chair and the Registrar. Class schedules have to follow the "Schedule Grid" provided by the Registrar. No class should be offered outside of the Grid, unless approved by the school/college Dean. The same expectation applies to the examination period at the end of the semester or cycle. Schedule Grid templates may be found at the Office of the Registrar. Also see Absence and Attendance.
Commencement, Convocation, & Other Special Ceremonies: U.S. Faculty
All full-time faculty members are expected to participate in institutional activities such as commencements, convocations, provost-faculty events, inauguration and other special ceremonies, etc. unless specifically excused by the Provost. All part-time faculty members are welcome and are encouraged to participate.
Each course must have a syllabus that conforms to the course content approved by the department and the Academic Senate Curriculum Committee. All syllabi should be filed with the department office at the start of the semester. Faculty are expected to use these syllabi for teaching courses.
Syllabi are to be uploaded to the course shell in the Learning Management System (LMS: Canvas) and distributed to students no later than the first class session. Copies, updated each semester, should be given to the department office for filing.
The syllabus should include any policies specific to that course, for example an attendance policy unique to that course. In addition, the syllabus must clearly state what kinds of collaborative efforts are or are not acceptable in the course as well as the instructor's expectations regarding academic integrity and the consequences for academic dishonesty. The syllabus template may be found online at Faculty Forms and Resources.
The syllabus represents an agreement between the instructor and the student specifying what each is expected to accomplish during the semester. Any modifications made to the syllabus during the semester should be distributed in writing to the students, uploaded to the course shell in the LMS, and added, in writing, to the copy on file in the departmental office. The information provided on the syllabus must form the basis for the calculation of student grades. Discrepancies between information on the syllabus and the actual method used to calculate grades are often the cause for student grade appeals.
Curriculum Additions or Changes: U.S. Faculty
Curriculum changes generally originate with one or more faculty members, who discuss their ideas with the chair and curriculum committee of their department. Should there be agreement that the addition or change is advantageous, a proposal is made from the department curriculum committee to the school/college curriculum committee, and then to the Academic Senate Curriculum Committee (chaired by the Provost or designee). Proposals for curriculum changes should address the change in terms of alignment with the university's mission, financial viability, marketability, and program-level student learning outcomes and assessment. See Curriculum Documents on Academic Affairs.
If required, the proposal will be submitted to the New York State Education Department (NYSED) by Academic Affairs.
Faculty Availability/Office Hours
For Faculty availability and office hours requirements, please see the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA). Also see Absence and Attendance.
Office hours provide students with opportunities to meet with faculty for tutoring, counseling, course-related discussions, friendly conversations, and advisement. These activities need not be limited to office hours, but may also usefully occur informally, such as before or after class, online, over the phone, or even on the way to the parking lot or cafeteria. New York Tech encourages faculty to interact with students as frequently as possible.
Final examinations are given in courses as a matter of both pedagogical procedure and in fulfillment of New York State requirements for the minimum number of contact hours between an instructor and the students in a course. All final examinations must be held during the final examination period and at the scheduled time and place. When a final examination is not used, the class must still meet during the time scheduled for the final examination.
Grade Posting: U.S. Faculty
Instructors should not post student grades publicly. Students may check their grades online. Grades should never be given out over the phone or via email. One can never be sure who is contacting them and therefore, in giving out information this way, instructors risk violating a student's rights concerning the privacy of their grades. Grades should only be posted online via the Faculty Center in my.nyit.edu. See Grade Submissions below for more information.
Faculty are required to submit their final grades online via the Faculty Center tile located in my.nyit.edu no later than five days after administering the final exam or, if an exam is not required, then five days from the last scheduled class meeting. Once grades are posted they are officially recorded in student records and appear on transcripts. A grade can be changed by submitting an online Change of Grade form located in the grade roster. It is available for up to one year after a course has ended. After one year, the online form will be locked. Use a paper Change of Grade form at this time. The form may be found on the Office of the Registrar website. Change of Grade forms must not be distributed to students, including via email.
Only grades listed in the current Academic Catalog may be assigned. The last date of attendance and last date of attendance reason are required when assigning grades of incomplete (I), failure (F), unofficial withdrawal (UW), and official withdrawal (W).
- A grade of incomplete (I) is restricted to cases in which the student has satisfactorily completed a substantial part of the coursework. The incomplete will expire a semester later and turn into an (F) (see Completion Dates for Incomplete Grades). No credit will be given until the course is completed within the given deadline and a passing grade received. Instructors and students should complete the Incomplete Grade Agreement and submit the original copy to the department.
- A grade of failure (F) is an earned grade and assigned when a student attended the class until the last class meeting but performed poorly in their coursework or final exam.
- A grade of unofficial withdrawal (UW) is assigned when a student stopped attending a class without notifying the instructor.
- A grade of official withdrawal (W) cannot be submitted via the grade roster. The Office of the Registrar will enter (W) when a student officially withdraws from a course, i.e., faculty submits a Withdrawal from a Course form to the Office of the Registrar.
- A grade of satisfactory (S) is assigned for a graduate thesis or project that spans several semesters. Once the thesis or project is completed, the S grade can be changed to a letter grade.
Faculty are required to submit a copy of the signed and dated online grade book to their departments after the final exam has been administered. The grade book must contain the examination and assignment grades for each student so that the manner in which the final grade was computed can readily be determined. Final grades must be computed in accordance with the formula presented in the course syllabus. A grade book along with the attendance records is mandatory when requesting to change a student's attendance or grade.
Any delay in submitting final grades can represent a hardship for students who may need their grades for employment purposes, tuition reimbursement from employers, scholarships, and entrance to graduate or professional programs, or for changes in their course registrations.
Proctoring of Exams
Proctoring examinations is the responsibility of the instructor assigned to the course section. Non-faculty may not be the sole proctors during an exam but must be accompanied by a faculty member.
Record Retention: Students & Personnel
Please see "Record Retention" (requires login).
Teaching at Other Institutions
Full-time faculty cannot teach at any other educational institution during the fall or spring semester without the explicit, prior permission of the Dean, and Provost or SHP Vice President or their designee. Permission must be renewed annually.
At least one peer observation must be conducted each year for all non-tenured full-time faculty and faculty being considered for promotion or tenure. These faculty members also have the right to request and receive additional observations. In addition, students complete evaluations of all courses taught by a faculty member in the fall and spring semesters. Faculty receive the results of these evaluations, as well as any written comments by students, after all grades for that course are submitted. Deans and the Provost receive results from Part A of these course evaluations, while department chairs receive results from both Part A and Part B. Faculty are also encouraged to compile teaching portfolios for the purposes of evaluating and developing their teaching. Academic Affairs and the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA) provide additional information concerning policies related to peer observations, student evaluations of courses, and teaching portfolios.
Tutorials: U.S. Faculty
To run a course as a tutorial, the department must ask the Provost or the SHP Vice President (as applicable) for permission to offer the course on a tutorial basis, and tutorials will be offered only if authorized.
See the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA) for more information regarding tutorials, including compensation.
New York Tech has paired with the Education Advisory Board (EAB) to launch Navigate. Navigate combines technology, research, case management, and predictive analytics to help institutions positively impact degree completion outcomes for students.
Navigate offers robust functionality to help New York Tech provide proactive, holistic support to its students. As such, faculty's use of Navigate is critical. Through Navigate, a faculty member can:
- Track class attendance
- Issue an alert on a student of concern (see the Save Our Student [SOS] Early Alert Initiative)
- Submit progress reports
- Email or text message students
Further, through Navigate, faculty who are also advisors are able to:
- Schedule appointments with their advisees
- Launch targeted outreach campaigns
- Maintain advising summaries and notes on students
- View notes from other advisors or users in order to support the whole student
For more information, or for training, email email@example.com.
The Department of Humanities in the College of Arts and Sciences offers credit-bearing, university-level composition courses that are especially designed for students for whom English is not their native language. In addition, New York Tech offers special English language courses that are designed to enhance English proficiency for students for whom English is not their first language, prior to their beginning credit-bearing study at New York Tech. Students are admitted to these programs based on placement testing at the beginning of a semester, with the advisors making a final determination about the appropriate placement.
New York Tech expects all faculty to keep current with developments in their disciplines. Faculty should be actively engaged in scholarly research and/or creative activities, and should seek support for these activities. The university has set aside funding specifically for small grants for this purpose. Information concerning these grants is available from the Office of Academic Affairs. Full-time faculty and regular part-time faculty are eligible for these grants. See the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), for a definition of regular part-time faculty. Faculty of NYITCOM and faculty at the Vancouver campus may be included as consultants on these grants. The Office of Sponsored Programs and Research (OSPAR) assists faculty seeking internal or external financial support for their scholarship and creative activities, helping with both the pre-award and post-award processes.
The Save Our Students (SOS) Early Alert Initiative lets faculty and staff provide feedback by identifying students who are demonstrating unsatisfactory progress or concerning academic behavior in their course (e.g., low in-progress grades, academic disengagement, or high rates of absenteeism) during the semester. Advisors from the Office of Undergraduate Academic Advising receive the alert and follow up with the student to address the underlying issues that may be affecting their academic performance, create a plan for academic success, and/or refer the student to an appropriate department.
Because research indicates that involvement in student life is a vital link to student success, faculty members are urged to encourage their students to be actively involved in activities. Student organizations have faculty advisors and function as an extension of academic life through the practical application of the formal classroom experience and exercise of leadership skills. Students are encouraged to join or to start an organization in an area of personal interest if one does not already exist. A list of recognized student organizations is available in the Office of Student Life, which can be reached at 516.686.7635 (Long Island) and 212.261.1682 (New York City).
- Student Government Association: Long Island campus | New York City campus
- Student-run Newspapers: The Campus Slate (Long Island campus) | Manhattan Globe (New York City campus)
Bookstore and Book/Supply Orders (Online)
Books and other supplies are generally selected for each course by the faculty member teaching the course, in conjunction with the department's curriculum committee and chair.
New York Institute of Technology uses a bookstore model in which faculty select and adopt textbooks and related course materials through an online system run by Akademos, and students go to that site to place their orders. Faculty members can visit New York Tech's online bookstore at nyit.edu/bookstore and are required to upload their course material needs to the bookstore portal prior to students' academic advisement each term.
When students visit the bookstore site, they log in to the portal with their my.nyit.edu user name and password to see a personalized course page with their registered courses and assigned course materials. They can select from new, used, eBook, and rental options or can buy their books from third-party marketplace merchants and students in the United States. The portal also provides an option for creating course packs, and Akademos handles the necessary copyright clearance.
It is sometimes appropriate and necessary for faculty members to prepare customized packets of information or software for use by students in their classes. In such cases, the material should be placed in the online bookstore for students to purchase. Such materials cannot be sold to students directly by the faculty, and faculty members cannot receive or collect cash or any other form of payment from students. Faculty may contact Akademos Representative Weeli Ko at firstname.lastname@example.org for confirmation on whether Akademos can source the requested material. If the material cannot be provided by Akademos, faculty should indicate "No adoptions required—non-bookstore materials being used" in the online portal and provide instructions to students separately on how to purchase their materials.
Department support staff may order instructors' copies of textbooks as well as supplementary instructional materials from publishers. Many publishers send complimentary copies of their textbooks to departments, even when these textbooks have not been ordered for courses. Faculty members may keep instructors' copies or return them to the department or to one of New York Tech's Libraries.
The bookstore also buys back current editions of course books in good condition at the end of each semester. Refer to "Returns" for textbook refund information.
Faculty are reminded that many students are on limited budgets. Every effort should be made to keep the cost of required materials within reason. It is helpful to have both required and recommended books on reserve in the library. For additional online bookstore assistance, contact Weeli Ko, Akademos Representative, at email@example.com.
The Office of the Bursar keeps track of student accounts—including tuition and other fees—and processes refunds.
New York Tech business cards may be ordered in quantities of 250 or 500. Please make your request via the New York Tech Business Card portal.
The basic card design is predetermined, but if you have special requirements (e.g., two languages or offices on two campuses), alternate versions are available. After you fill out the online form, your request will be sent to a designated administrator in your school/college for your review, approval, and payment by your department.
Career Success and Experiential Education
The office of Career Success and Experiential Education (CSEE) is committed to assisting New York Tech students with making connections between their academic and professional experience and career goals. We provide personalized advising, resources, and programs to help individuals discover their interests, values, and skills, explore careers and majors, develop skills through experiential opportunities, foster civic responsibility, and pursue their post-graduate goals. We build relationships with alumni, corporate and community partners, and graduate schools to optimize students' internship, job, volunteer and career opportunities. Additionally, through creating strategic partnerships with campus departments, we assist students in developing and articulating co-curricular experiences that will help to ensure they are competitive in their future pursuits.
Experiential education staff can assist faculty with embedding experiential learning into their course curricula. Experiential education as a high impact practice includes internships, service-learning, project- and community-based learning, and community-based research. Staff members support all participants including faculty, students, and employers and provide each with resources needed to meet their respective goals.
CSEE runs: Student Employment, Internship Certificate Program, Service-learning, Consultants for the Public Good (open to faculty and staff participation), Civic Engagement efforts, Micro-internships, the Edward Guiliano Global Fellowship, Fulbright advisement, Study Abroad support, Career Fairs, Employer Engagements, First Destination Surveys, and Career Coaching for the New York Tech community.
Counseling and Wellness Center
The New York Tech Counseling and Wellness Center is committed to enhancing students' personal development and academic success. The Center includes short term/crisis intervention-based counselling services, wellness services, and accessibility services.
The Office of Counseling Services offers short-term counseling to students who may be experiencing personal, social, or academic concerns. Counseling is provided by licensed mental health professionals. It is confidential and free of charge to undergraduate and graduate students. Long term psychotherapy and psychiatric referrals are also available. Students may be referred to off-campus resources for specific therapeutic needs.
The Office of Wellness Services seeks to promote individual and community wellness through programs and outreach activities. A variety of programs and workshops are offered each semester on topics that include adjusting to university life, managing stress, overcoming test anxiety, healthy eating, coping without alcohol and drugs, developing healthy relationships, communication skills, assertiveness training, and coping with loss. Wellness Services also oversees immunization compliance and COVID vaccine requirements, as well as providing assistance with, and information about, the student health insurance and international travel plans.
The Office of Accessibility Services works with students and faculty to make sure accommodations (temporary or long-term) necessary for students to be academically successful are provided. In addition to monitoring compliance with the Americans with Disabilities Act (ADA) and other applicable laws, Accessibility Services actively supports students on the Long Island and New York City campuses in the pursuit of their academic and career goals. All New York Tech services pertaining to students with disabilities are coordinated by this office and are meant to foster a barrier-free academic environment. Identification of oneself as an individual with a disability is voluntary and confidential. Accessibility Services also assists with referrals and support services and sponsors activities to increase opportunities for employment, as well as academic success, disability awareness, and knowledge of disability-related issues. Students wishing to receive accommodations, referrals, and/or other services are encouraged to contact Accessibility Services as early in the semester as possible although requests can be made throughout the academic year.
Development, Alumni Relations, and External Affairs
The Office of Development works with New York Tech administrators and faculty in all departments, including Alumni Relations, to enhance the institution's resources in support of New York Tech's mission. To ensure we meet fiduciary and stewardship obligations to donors and meet our own standards of internal financial controls and gift process requirements, New York Tech requires this central point to coordinate and approve all fundraising solicitations.
All giving solicitations emanating from any entity at New York Tech must be coordinated and approved by the Office of Development. This includes solicitations from schools, colleges, departments and other academic and non-academic units utilizing direct mail, email, phone, crowdfunding, events, or other modes of mass contact. Please reach out to firstname.lastname@example.org for information on any fundraising needs.
The Office of Alumni Relations works with New York Tech administrators and faculty in all departments to engage alumni in support of the institution's mission. New York Tech requires this centralized office to coordinate and approve all alumni outreach and activities, whether it be for programs, events, reunions, guest lecturers, or speakers. Please reach out to email@example.com for information related to alumni outreach.
The Office of External Affairs' core responsibility is to foster relationships with the external community to inspire innovation, advance entrepreneurship, and support the mission of New York Institute of Technology. External Affairs seeks to represent, engage and promote our university to external stakeholders. Our government relations initiatives focus on cultivating and managing relationships with government leaders; federal, state, and local legislators; other local or foreign government officials; as well as higher education associations. You can contact the External Affairs team at firstname.lastname@example.org.
Digital Print Center
Faculty and staff may leave or send materials that require copying to the New York Tech Digital Print Center (Simonson Annex, Long Island campus, 516.686.7664). If you are copying copyrighted material, you must provide written consent from the originator of the material. There are unstaffed copiers in the libraries on both campuses, and departments also have copiers for limited use. If you have branded material needs or design service questions, please call 516.686.7647.
Emergency Medical Services
The Office of Real Estate Development and Sustainable Capital Planning and Campus Security are responsible for the safety of all students, staff, and faculty members. For more information, see Emergency Procedures.
In the event of severe weather or a large-scale emergency, New York Tech may decide to cancel classes, close the campuses, or delay opening. If this becomes necessary, students, faculty, and staff have several resources from which to receive more information:
Emergency Text Message Alerts: All faculty, staff, and students are automatically enrolled in New York Tech Alerts to receive text and/or voice alerts on their mobile device. If you have any questions or problems signing up, please call Service Central at 516.686.1400 (option 2).
- Information Hotline: 516.686.1010
- New York Tech Homepage and nyit.edu/alerts
- News 12 Long Island (Cablevision Channel 12)
- NY-1 (Spectrum News)
- WHLI 1100 AM
- WALK 97.5 FM
- WKJY 98.3 FM
- WRCN 103.9 FM
- WWSK 94.3 FM
- Social Media
You are encouraged to be aware of weather and road conditions. If New York Tech closes prior to the start of the workday, you are not expected to report for work. In addition, department heads may initiate a departmental phone chain to confirm school closings.
Essential employees in specific departments, including grounds maintenance and custodial staff, may be expected to report even if campuses close.
- If New York Tech does not close, you are expected to report to work as scheduled.
- If the decision is made to close during the course of the workday, the decision will be made through New York Tech Alerts.
Environmental Health and Safety
The Real Estate Development and Sustainable Capital Planning team's mission is to create a safe, effective, efficient, sustainable learning and working environment that will be welcoming for all New York Tech students, faculty, staff, and visitors. Part of that responsibility includes fostering a culture of safety and security. Environmental, Health and Safety (EHS) falls under the Real Estate Development and Sustainable Capital Planning team.
For assistance in injury prevention, incidents, safe laboratory practices, waste removal or general questions and concerns related to EHS, please contact Campus Security.
- Long Island: 516.686.7789
- New York City: 646.273.7789
The Office of Financial Aid is committed to helping students understand and take advantage of options to offset the cost of education. We encourage you to educate yourself about the resources available from Financial Aid.
Information Technology Services
The Information Technology Services (ITS) Division is dedicated to delivering reliable, secure, and exceptionally satisfying capabilities and experiences across all of New York Tech's campuses. To accomplish this, we collaborate with partners across the campus to leverage the power of information and technology resources to accelerate New York Tech's academic and research pursuits, elevate the student experience, achieve operational excellence and deliver transformative solutions.
The Office of Institutional Effectiveness in RADS (Research, Assessment and Decision Support) is responsible for matters related to the institution's accreditation with Middle States Commission on Higher Education (MSCHE) and discipline-specific accreditation requirements in educational effectiveness assessment.
The Office of Institutional Research is charged with the collection, analysis, and dissemination of institutional data and information to support institutional planning, monitoring, and decision-making, as well as the assessment activities of other units. New York Tech's institutional research practices are designed to meet the relevant standard set by its institutional accrediting agency, the Middle States Commission on Higher Education.
New York Tech operates an external mail system as well as an internal mail system within and among New York Tech campuses. Department and administrative offices have designated locations for mail pickup/delivery and can provide approximate schedules. Most faculty members have mailboxes in or near departmental offices.
Faculty should inquire of their departments regarding available office supplies and the procedure for obtaining them.
Real Estate Development and Sustainable Capital Planning
For any building facility or grounds issues or concerns please submit a work order to Service Central at email@example.com. Once you initiate a task, clarify what is to be done, specify completion dates, and give special instructions as needed.
The Office of the Registrar is responsible for directing and coordinating all registration activities, enforcing New York Tech policies, collecting final grades, reviewing students for graduation, maintaining student records, producing transcripts, publishing the schedule of classes, veterans and TAP certifications, verifying students' enrollment, and issuing letters of certification to state and local agencies. Normal business hours may be found online.
Research, Assessment, and Decision Support
The Office of Research, Assessment and Decision Support is charged with maintaining and strengthening the links between assessment, planning, and decision-making at the university.
The Real Estate Development and Sustainable Capital Planning team's mission is to create a safe, effective, efficient, sustainable learning and working environment that will be welcoming for all New York Tech students, faculty, staff and visitors. Part of that responsibility includes fostering a culture of safety and security.
Campus Security, which falls under the Office of Real Estate Development and Sustainable Capital Planning, is responsible for the safety and security of students, staff, and faculty members, and property at the university's New York campuses. Service is provided campus-wide 24 hours a day, 365 days a year at the New York City and Long Island locations. All security guards are trained in emergency response procedures (fire, bomb threat, and medical emergencies). Any security issues or concerns should be directed to Campus Security.
- Long Island: 516.686.7789
- New York City: 646.273.7789
Service Central is the call center within Information Technology Services that facilitates expedited assistance for information technology/computer-related problems, media services, and telecommunications issues. Service Central is available to all faculty, staff, and students at 516.686.1400 or firstname.lastname@example.org.
The Office of Strategic Communications is responsible for advancing New York Tech's mission and vision with the goal of increasing awareness and enhancing the reputation of the university. Strategic Communications creatively and strategically curates, designs, develops, and integrates content among multiple channels, including New York Tech's mobile-first website and portal; advertisements; social media; media relations and PR; the New York Tech News blog; New York Institute of Technology Magazine; print and digital collateral materials; videos; photographs; and more.
Strategic Communications also helps to raise awareness of New York Tech programs, events, partnerships, and exhibitions that showcase our university and our faculty, staff, and students.
The online DIY Toolkit is available for faculty use and includes editorial and design style guides as well as resources such as downloadable logos, letterhead, and templates, and information on how to create your own projects. Requests can be made online for digital (email, web, digital signage), print, events, PR, social media, and other communications projects as well as updates to online biosketches and accomplishments.
Student and Residence Life
The Office of Student Life seeks to help students build connections with others by participating in leadership opportunities, attending educational, social, and multicultural and diversity events, promoting campus pride and traditions, fostering safety and inclusion, and holistic student wellness for all students, while working to uphold community and student conduct standards. The Office of Student Life oversees orientation for new, transfer, veteran, and international students as well as leadership development. The Office of Student Life supports the Student Government Association (SGA), Graduate Student Association (GSA), Fraternity and Sorority Life, First Year, and Transition Programs.
The Office of Residence Life manages residential community standards and residential programming in New York City, as well as information regarding Long Island off-campus housing options.
The Real Estate Development and Sustainable Capital Planning team spearheads sustainability improvements across campuses, while strengthening the role of New York Tech in our communities as partners in sustainability. Our focus is on a commitment to sustainability, decarbonization, and energy efficiency. Targeted areas will be:
- Renewable Energy
- Water Stewardship
- Energy Alternatives
Technology Enhanced Classrooms
New York Tech's Information Technology Services (ITS) division provides support for telecommunications devices, including phones, cell phones, mobile devices, and more, as well as assistance with WiFi and network components. Please see "Telecommunications and Information Technology" in the Employee Handbook for additional information.
New York Tech Policies & Procedures
Academic Freedom: U.S. Faculty
All faculty at New York Tech work within the context of the institution's commitment to the principles of academic freedom. Instructors are entitled to freedom in the classroom in discussing their subject but should be careful not to introduce into the course controversial matters that have no relation to the subject being taught. This does not mean teachers should avoid all controversial materials. As long as the material stimulates debate and learning that is germane to the subject matter, it is protected by freedom in the classroom.
Instructors are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As persons of learning and educational officers, they should be mindful that the public may judge the profession and the institution by these utterances. Hence, they should at all times be accurate, exercise appropriate restraint, show respect for the opinions of others, and make every effort to indicate that they are not institutional spokespersons.
The instructor is entitled to full freedom in research and in the publication of results, subject to the adequate performance of other academic duties; however, research for pecuniary return must be approved annually by the Provost.
Academic Integrity: Faculty
Faculty are expected to manifest academic honesty in all of their endeavors. Faculty academic honesty includes, but is not limited to:
- Adherence to all New York Tech policies and procedures
- Accurate reporting of data
- Taking responsibility and credit, including authorship credit, only for work that a faculty member has actually performed or to which a faculty member has contributed
- Citing appropriately portions or elements of another's work or data
Please also see the Policy for Responding to Allegations of Misconduct in Research and Related Matters.
Academic Integrity: Students
Faculty should encourage their students to manifest academic honesty in their curricular endeavors. Students may be disciplined for the following forms of academic dishonesty:
- Offering false information for New York Tech records, forging or altering records, or submitting fraudulent documents for admission, enrollment, or graduation
- Offering for New York Tech credit any dissertation, thesis, term paper, essay, report, or other written assignment prepared by or purchased from someone else
- Committing plagiarism by appropriating all or part of someone else's work (such as but not limited to writing, coding programs, images, etc.) and offering it as one's own
- Cheating by using false pretenses, tricks, devices, artifices, or deceptions to obtain credit on any examination or in any course
The Office of Student Life supports faculty in addressing violations of students' academic integrity by advising faculty on the protocol for discussing potential violations with students and offering suggestions for common consequences imposed by other faculty in similar instances and tracking individual and aggregate student patterns of behavior relative to the New York Tech's Academic Integrity policy.
For further information, please review the Academic Integrity Policy in the Student Handbook.
Challenge examinations are a method of evaluating prior learning relevant to a student's curriculum. Credit for undergraduate degree requirements and elective courses can be earned by achieving satisfactory scores on standardized exams: Regents College Examinations (RCE); College Level Examination Program (CLEP); DSST Subject Standardized Test (DSST); American College Testing-Proficiency Examination Program (ACT-PEP); and Thomas Edison. Only in the absence of an appropriate standardized exam, or if the dean grants an exception, can a student take a challenge exam. See the Academic Catalog for more information.
Change of Major
Changes of major may be made only upon the recommendation of the academic school or schools involved. No change of major is recognized as official without an evaluation of the student's credentials by the academic school that the student wishes to major in, as well as the approval of that school's dean and the Registrar. The academic school of the new major is then responsible for advising the student about selection of courses for each semester. See "Major Modifications" in the Academic Catalog for more information.
Code of Conduct for Students
Students are expected to pursue their education according to the community standards and agreements set forth in the Student Code of Conduct found in the Student Handbook. Faculty are obligated to contact the Office of Student Life if they witness or are privy to conversations with students about any hindrance to any student's learning as a result of another person's (student or non-student) behavior that is contrary to the university's behavioral expectations. Faculty should contact the Office of Student Life to discuss potential concerns.
Code of Ethics
Please see section on Code of Conduct and Whistleblower Policy in the Employee Handbook.
Confidentiality: U.S. Faculty
Please see section on Confidentiality in the Employee Handbook.
Conflicts of Interest
Please see section on Conflict of Interest in the Employee Handbook.
Drug & Alcohol Policy
Please see section on Drugs and Alcohol in the Employee Handbook.
Whether you are a part-time or full-time faculty member, you must request an email account via Service Central. Faculty should use their university email account, rather than a personal email account, for New York Tech-related communications.
External Communications, Solicitations, & Distribution of Literature: U.S. Faculty
Please see section on external communications, solicitations, and distribution of literature in the Employee Handbook.
Faculty Use of Canvas
Faculty will use Canvas for all course sections. For each course, faculty will, at a minimum:
- Post a full course syllabus, including faculty contact information and office hours
- Use announcements and/or discussions to communicate with their students
- Post all assignment details, including requirements, deadlines, and due dates
Faculty are also encouraged to do the following:
- Include additional ways for students in each class to connect with other students in a virtual environment
Faculty Use of Turnitin
New York Institute of Technology has a license agreement with Turnitin, a cloud-based online service that can be used to detect and prevent plagiarism in student assignments. Student work is protected by the Family Educational Rights and Privacy Act (FERPA) as they are educational records and may contain personally identifiable information (PII).
All faculty choosing to use Turnitin or any other plagiarism detection services must notify students on the official course syllabus:
- Of the use and purpose of Turnitin.
- Of the rights of the student to not submit personally identifiable information (PII) to Turnitin. Personally identifiable information (PII) includes the student's name, social security number, and/or New York Tech Student ID number.
- Students must be informed that not submitting PII to Turnitin will have no impact on their success in the class.
- Faculty will insure students' privacy while carrying out the verification process of student work for academic honesty by removing all personally identifiable information.
If a faculty member personally submits student work to Turnitin or other plagiarism detection sites, the faculty member must remove all personally identifying information from the work. As stated above, PII includes the student's name, social security number, and/or New York Tech Student ID number.
If a faculty member receives information from Turnitin that leads the faculty to judge that a student has plagiarized, the faculty member must follow Academic Integrity policy or applicable departmental policy concerning academic integrity or professionalism.
Faculty may not give viewing permissions to any student work containing personal identifiers to a faculty member from any other institution. All requests from faculty at other institutions should be forwarded to the Provost's Office and the Privacy Officer.
Grades, Grade Appeals, Grade Changes, & Grade Point Averages
See Grades and Credits under "Academic Policies and Rules" in the Academic Catalog.
Grant Proposal & Research Contract Requirement
New York Tech encourages the submission of grant proposals and the obtaining of contracts to support research. However, before research grant proposals or research contracts can be effected, certain criteria must be met. For further information please contact the Office of Sponsored Programs and Research at 516.686.7737 or email@example.com.
New York State Public Health Laws §2165 and §2167 requires all students enrolled for at least six (6) semester hours or equivalent per semester, or at least four (4) semester hours per quarter to provide written proof of immunization against Measles, Mumps, and Rubella, and a Meningococcal Meningitis Vaccination Response. All F1 and J1 visa students arriving within the last five years from the countries listed on the Student Tuberculosis Testing Form must submit proof of Tuberculosis (TB) testing. This testing must be done within the last six months before classes start.
Please contact the Office of Wellness Services for further information.
Intellectual Property, Public Presentations, Copyrights, & Patents
During the course of your work, you may have the opportunity to create what is legally known as intellectual property. This is a general term applied to many tangible and intangible categories that include but are not limited to any trademarkable, copyrightable or patentable matter or discovery, know-how, research, matter or any intellectually created tangible thing or matter including, but not limited to: creative or artistic works, books, texts, articles, monographs, study guides, laboratory manuals, syllabi, tests, lectures, musical and/or dramatic compositions, films, computer programs, live video and audio broadcasts, programmed instruction materials, drawings, and other works of art.
As soon as practicable a faculty member must advise the Provost that he or she is, or intends to be, engaged either in the: (a) development of intellectual property; or (b) research that may result in the development of intellectual property. In that disclosure the faculty member will, among other things, identify whether the intellectual property is being developed for: (a) the faculty member; or (b) New York Institute of Technology; or (c) some other entity.
For additional information about intellectual property, consult General Counsel, the NYIT-AAUP Collective Bargaining Agreement (CBA), the union contract, to be updated in accordance with the Memorandum of Agreement (MoA), the New York Institute of Technology Patent Policy, the Ownership of New York Institute of Technology Coursework Policy, and Intellectual Property in New York Tech's Employee Handbook.
New York Institute of Technology experts serve as much-needed sources and voices in the media on a range of subjects, from trending topics to innovative research and more.
In alignment with institutional priorities to build reputation and support recruiting and retention efforts, the Strategic Communications can help share faculty's newsworthy information with targeted media and post it on social media, among other channels.
The Media Relations team can work with faculty on:
- Pitching their expertise to media outlets and preparing them for interview opportunities.
- Helping them draft compelling announcements.
- Telling local, regional and national media about the award-winning work being done by New York Tech's faculty, students, and staff.
- Publicizing events.
- Training university representatives for public speaking appearances.
We encourage members of our community to share story ideas, as well as lend their expertise to the media as spokespeople. To be added to the list of experts, send your contact information, current CV, and topic/area of expertise to firstname.lastname@example.org. Also, please contact Media Relations to assist you in providing facts, figures, and other follow up that may be needed, if the media reaches out directly.
For all New York Tech media coverage, please visit the In the Media page.
Military Duty: Faculty
New York Tech also recognizes that a faculty or professional staff member may be called to military duty with a U.S. Reserve or Guard component. Leaves for military service shall be processed in accordance with the provisions of current applicable law. Please see Military Leave in the Employee Handbook for more information.
Please see Military Leave in the Employee Handbook for more information.
Military Duty: Students
New York Tech recognizes that students who are also in the Armed Forces Reserve are subject to call-up for active duty. It is university policy to make every effort to support and assist our students who are in this situation. Students who have been called for active duty must present a copy of their duty assignment orders to the Registrar.
Please see the Academic Catalog for more information.
Other Institutions – Approval to Take Courses, Transfer Credit, & Prior Learning Credit
Candidates for New York Tech degrees may take courses for credit at other accredited institutions only after obtaining advance written consent from the appropriate dean(s) and/or chair(s), the Registrar, and the Office of Academic Affairs.
The Prior Learning program is designed to evaluate non-traditional, university-level learning relevant to a student's curriculum. Matriculated undergraduate students maintaining a 2.0 cumulative grade point average are eligible to utilize proficiency exams such as CLEP and DSST to earn proficiency credit, or create specialized, detailed portfolios to apply for life-experience credit. Students should refer to the Prior Learning Evaluation Guide for details on the process. Prior Learning fees will apply. Transfer students must first have official transcripts from all previous schools attended evaluated before applying for Prior Learning credit. Graduate students may also be eligible for credit for prior learning (CPL) gained outside the classroom through avenues such as workplace training, military training and service, professional certifications, educational technology platforms, etc. and should consult with their academic chair.
Prior Learning information is available for download (PDF):
- CLEP Course Equivalents, 2021–2022
- DSST Course Equivalents, 2021–2022
- NYU Foreign Language Proficiency Exams
If a student wishes to take courses at another institution, please refer them to the Dean. Students interested in the Prior Learning Program, may contact the Office of Prior Learning at 516.686.7914.
Probation & Dismissal – Academic
An undergraduate student must achieve a minimum cumulative grade point average (GPA) of 2.0 to graduate, and a graduate student must achieve a minimum cumulative grade point average (GPA) of 3.0 to graduate. Please see Academic Standing in the Academic Catalogs for more information.
Relationships with Other Employees and Students
As a faculty member, you must not participate in a consensual romantic and/or sexual relationship with any student who is enrolled in any of your classes or is under your authority. Situations of authority include, but are not limited to: teaching, formal mentoring or advising; supervision of research and employment of a student as a research or teaching assistant; exercising substantial responsibility for grades, honors, or degrees; and involvement in disciplinary action related to the student. You are also discouraged from participating in this type of relationship with any student not under your authority. You should also not participate in a consensual romantic and/or sexual relationship with anyone who is subject to your supervision or evaluation. There is a power differential in these relationships that could compromise your ability to perform your job duties in an unbiased manner. In addition, there is a danger that the consensual nature of the relationship could later be interpreted as nonconsensual and therefore create a potential for a claim of sexual harassment.
We recognize that two people may already be engaged in some type of consensual relationship before one of the above-listed situations occurs. In this case, whoever is in the "supervisory" position, whether as an employee or a professor, must make every effort to place the student or subordinate employee in another situation. If this is not possible, the conflict must be resolved in another manner—the student must drop the class, one employee or the other must resign, or the relationship must end. For the purposes of this policy, employees who are or were married are considered in a consensual relationship.
Also, please see section on Relationships with Other Employees and Family in the Employee Handbook.
Research with Human or Nonhuman Subjects: U.S. Faculty
In order to conduct any research with either human or nonhuman subjects, including survey and interview research, you must first have your research plan approved by the Institutional Review Board (IRB) for human subjects or the Institutional Animal Care and Use Committee (IACUC) for nonhuman subjects.
In addition, all individuals involved in human subject or animal research (investigators and support staff, faculty, and students) must first receive training in basic human subject protections or animal research protections. For further information regarding the IRB, please contact the Office of Sponsored Programs and Research at 516.686.7488 or email@example.com. For more information about the IACUC, please contact the Chair of the IACUC, Dr. Qiangrong Liang, at 516.686.1331 or firstname.lastname@example.org.
Sexual & Other Discriminatory Harassment
See NYIT's Policy on Non-Discrimination and Discriminatory Harassment, included in the Employee Handbook.
Smoking Policy: U.S. Faculty
See Smoke-Free Workplace in the Employee Handbook.
All employees are expected to follow New York Tech's Social Media guidelines for professional and personal use when creating or contributing to blogs, wikis, social networks, virtual worlds, or any other kind of social media. It is your sole individual responsibility to ensure ongoing compliance.
Participation in social networking on behalf of New York Tech is not a right but an opportunity, so please treat it seriously and with respect. Failure to do so could limit your ability to participate in the university's official social media accounts. Guidelines continually evolve as new technologies and social networking tools emerge. It is your responsibility to check them regularly to ensure you are up to date.
Setting Up Official University Accounts/Pages:
Social media may be what your department needs to jumpstart a conversation. Before you click the "create" button, here's what you need to do:
- Setup: If any school, department, office, or person wants to create a New York Tech-affiliated social media account, Strategic Communications will need to grant approval. Please email email@example.com or call 516.686.7849 to begin the process.
- Establish a contact person: Notify Strategic Communications about who the new social media contact person will be and keep us updated on any changes.
- Be secure: All social media passwords should be kept in a secure location and follow IT best practices for passwords. These should also be updated when a social media administrator leaves or a third party uses the accounts. Any employee or student with responsibility for and/or access to a New York Tech social media account should be removed as an administrator upon leaving the university.
- See something, say something: Report any suspected "fake" social media account to Strategic Communications by emailing firstname.lastname@example.org. If possible, users should refrain from replying to or engaging with any suspected "fake" accounts.
Personal Social Media:
New York Tech respects the rights of students, faculty, and staff to engage in free and open communication of their personal information through the individual use of blogs, Internet diaries, social websites like Facebook, Twitter, Instagram, Snapchat, YouTube, WeChat, Tumblr, and other forms of online discourse. This policy is not intended to govern or restrict personal presence on the web or to abridge or otherwise restrict principles of academic freedom.
However, when these personal online activities contain content that could be detrimental to the university, its faculty, staff, or students, they may become an appropriate focus of the school's policies. While New York Tech does not monitor individual social media presences unless required by legal or other university policy, the university reserves the right to take appropriate action if it becomes aware of an interaction that violates university policies.
Students with Disabilities
In accordance with the Americans with Disabilities Act (ADA) of 1992 and Section 504 of the Rehabilitation Act of 1973, it is the policy of New York Tech to provide reasonable academic accommodations for students who are otherwise qualified but have disabling conditions, including students with learning disabilities and health impairments. (See also the Faculty Guide for Students with Disabilities available from the Office of Accessibility Services). Students whose disabilities may require some type of academic accommodation must complete a Self-Identification Form and an intake interview with the Office of Accessibility Services.
After a student meets with the Office of Accessibility Services, the office communicates with the faculty to make sure they are aware of the approved accommodations. Accommodations are not to be provided without this communication. Each faculty member is responsible for providing the agreed accommodations.
If a faculty member disagrees with the accommodation(s) recommended by Accessibility Services, they may file an appeal with the Provost or their designee. Before rendering a decision, the Provost or their designee will meet with the faculty member and the Assistant Director of Accessibility Services. The determination of the Provost regarding the accommodation is final and binding.
Some examples of possible accommodations are: use of a note taker, extended time on exams, separate quiet location for exams, a seat in the front row of the classroom, ASL interpreters, and assistive technologies.
It is a policy of the Academic Senate that faculty must allow a student to record the faculty member's class if recording has been identified as a reasonable accommodation for that student.
New York Tech welcomes students who are motivated to learn despite physical, emotional, or cognitive disabilities. If there are indications that a student has a learning disability and needs assistance, but has not sought appropriate accommodations, that student should be encouraged to contact Accessibility Services for assistance.
Students who are studying or serving abroad with New York Tech Academic Programs, or with outside providers, are encouraged to follow pertinent travel guidelines along with current advisories from the Center for Disease Control and Prevention. Students who travel abroad will be required to purchase New York Tech international health insurance by contacting the Office of Counseling and Wellness at email@example.com.
Edward Guiliano Global Fellowship recipients traveling abroad should also check travel advisory lists from the U.S. State Department. If recipients have any questions regarding their award, they should contact the Office of Career Success and Experiential Education at firstname.lastname@example.org. Additionally, any student, faculty, or staff member who returns to the U.S. and tests positive for COVID or has been exposed to someone who has tested positive, must notify New York Tech to receive the latest guidance based on state and CDC guidelines. Students should email email@example.com and faculty and staff members should email firstname.lastname@example.org.
Note: All travelers who seek reimbursement are expected to follow local, federal, and New York Tech health guidelines, including the proper use of masks, COVID-19 testing, and vaccination requirements.
University travel (domestic or international) is permitted at New York Tech. Anyone seeking to engage in reimbursable travel must obtain pre-approval from their supervisor and Dean. Academic Schools, Colleges, and departments should estimate and allocate funds ahead of time for any approved travel. Expenses should be reduced except for essential purposes, with particular attention to flights, hotels, meals, etc. For domestic travel, note that state, local, and territorial governments may have travel restrictions in place, including testing requirements, stay-at-home orders, and quarantine requirements upon arrival.
For up-to-date information and travel guidance, check the state or territorial and local health department where you are, along your route, and where you are going. International travel may be limited by U.S. and foreign restrictions (please check the U.S. Department of State's lists) and no one should plan to travel to any country that is currently deemed a high COVID-19 or security risk. Whenever possible, anyone able to participate in a conference virtually should do so. We also remind any student, faculty, or staff member who travels to any country on the CDC's level 2 and level 3 warning list that they should self-isolate and stay away from campus for two weeks after returning to the U.S.
Use of the University Name & Stationery
New York Institute of Technology uses "New York Tech" as its shortened name, and faculty should do the same. The university logo should also be used on all publications and letterheads. To understand proper use of the logo in print and digital communications and/or to download letterhead or logos, refer to the DIY Toolkit from Strategic Communications.
Faculty and staff should use university branded stationery in the course of their academic duties and may use their titles and place of employment for identification purposes, such as in general references, or publications. New York Tech does not permit the use of its name or the position of its employees in any announcement, advertisement, publication, or report that in any way implies endorsement of any product, person, or service not officially approved by New York Tech.
Use of Telephones and IT Resources
See Telecommunications and Information Technology in Employee Handbook.
See Withdrawal Policy under "Academic Policies and Rules" in the Academic Catalog.
Useful New York Tech Documents
Each of the following is accessible online:
- Academic Affairs, Faculty Resources
- Academic Senate Constitution (requires login) – also available from the office of the president of the Academic Senate or via my.nyit.edu under "Academic Resources > Academic Senate"
- Student Handbook
- Employee Handbook
- Academic Catalog
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