Grant Preparation

Preparing a Proposal

All proposals and pre-proposals for sponsorship of programs must be reviewed by OSPAR before they are transmitted. Please see Application Timeline and Responsibilities (PDF).  The first draft is due at OSPAR ten (10) business days before the sponsor deadline.  The final draft is due at OSPAR five (5) business days before the deadline.  Applications are reviewed in the order in which they are received.  Drafts received on-time will receive full review.  See the OSPAR Proposal Deadline Policy (PDF).  Proposals must be accompanied by an NYIT Data Sheet for Grant Proposals and a Financial Interest Disclosure Form for all key personnel in order to be reviewed.

Institutional Data Request Form

All requests for institutional data, such as statistical and demographic data on the NYIT student population, must be submitted to OSPAR using the following form. After review, OSPAR shall, in turn, forward the completed form to NYIT’s Office of Institutional Research and Assessment (IRA). All data requests will take 10 business days from the date of receipt.

NYIT Invention Disclosure Form

In accordance with the NYIT Faculty Handbook, any NYIT faculty member who develops, or intends to develop, intellectual property, such as an invention, is required to disclose relevant particulars to the Provost & Vice President for Academic Affairs as soon as practicable.  Please use the following form for this purpose and submit the original to the Provost & VPAA.

NYITCOM Collaboration Agreement Template

The following template is to be used to formalize collaborative agreements between the New York Institute of Technology College of Osteopathic Medicine and other NYIT schools and colleges. The Principal Investigators from each school/college should discuss the topics raised in the document to ensure that all parties are in agreement. The Principal Investigator for each school/college is responsible for obtaining the approval and signature of their Dean/Associate Dean and Chair. The signed document should be retained by each Principal Investigator. A copy of the document should be submitted to the Dean/Associate Dean of each participating NYIT school/college, and to the Director of NYIT’s Office of Sponsored Programs and Research if the collaboration involves a grant, contract, or IRB submission.

Additional Forms

Proposal Writing

Proposal Writing for National Institutes of Health

Commonly Requested Information

Indirect Cost Rates
Indirect (Facilities and Administrative) Costs must be requested at the rate allowed by the sponsor.

On-Campus: 09/01/2016 to 08/31/2019: 42.2% of Modified Total Direct Costs;
On-Campus: 09/01/2019 Until Amended: 42.2% of Modified Total Direct Costs;
Off-Campus: 09/01/2016 to 08/31/2019: 19.3% of Modified Total Direct Costs;
Off-Campus: 09/01/2019 Until Amended: 19.3% of Modified Total Direct Costs.

Cognizant Agency
Department of Health and Human Services

Date of Agreement

Fringe Benefit Rates (effective 10/31/2016)
41.5% for faculty and full time staff
9.5% for faculty summer salary and part time staff

Fringe Benefit Rates (effective 09/01/2018)
39.0% for faculty and full time staff
9.5% for faculty summer salary and part time staff

Please ask Sponsored Programs and Research


Administrative Official to be notified if award is made:

  • Administrative Office
    Director of Sponsored Programs and Research
    Tower House, Room B10
    Northern Boulevard
    Old Westbury, NY, 11568
    Phone: 516.686.7488
    Fax: 516.686.1235

Send checks to:

  • Carlton Mitchell, M.P.A.
    Director, Grants Management
    Office of Financial Affairs
    Northern Boulevard
    Old Westbury, NY 11568
    Phone: 516.686.1351
    Fax: 516.686.0815

Entity (Employer) Identification Number (EIN)




NYS Charities Registration Number

Congressional District Number
3 (OW campus), 2 (CI campus), 8 (Manhattan Campus)
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Federalwide Assurance (FWA) Number (For Human Subjects Research)

Assurance Number (For Nonhuman Animal Research)
D16-00203 (A3315-01)

Business Start Date

North American Industry Classification (NAICS)
611310 Colleges, Universities, and Professional

Standard Industrial Classification (SIC)
8221 Colleges and Universities