Graduate Assistantships

NYIT offers a number of graduate assistantships to qualified students enrolled in our graduate degree programs. Depending on their skills and experience and the needs of a specific program, graduate assistants may be asked to assist in one of three categories:

  • Graduate Assistant: Perform duties, as assigned, that are beneficial to the operation of NYIT and provide a learning experience to the student, such as helping to manage a department office or facility.
  • Research Assistant: Work with faculty on specific scholarly projects, performing duties as assigned, including: collecting data, conducting statistical analysis, running experiments, interviewing subjects, performing library work, editing manuscripts, etc.
  • Teaching Assistant: Work with faculty, performing duties, as assigned, including: grading exams and/or assignments; assisting students in studying or completing homework; assisting students in performing laboratory exercises; giving an occasional lecture or presentation to the class, etc.
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Graduate assistantships provide partial or total tuition remission in exchange for a specific number of hours of service per week to an NYIT school or department.

Graduate assistants may also work as student aides or participate in the college’s Federal Work Study program (domestic students only) at the same time, as long as they do not exceed 20 hours of work per week, combined. Part-time employees, including graduate assistants, may not work more than 999 hours in a single calendar year.

These graduate assistantship guidelines adhere to current U.S. Citizenship and Immigration Services (USCIS) and federal income tax regulations. No exceptions can be made to these regulations.

Eligibility


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To be eligible for a graduate assistantship position, a student must:

  • Be fully-matriculated and attending full-time in graduate studies at NYIT.
  • Have a minimum cumulative GPA of 3.25 if they have completed at least one semester of graduate work at NYIT.
  • Have a strong recommendation from their dean or academic advisor, based on their previous academic achievements, if they are a beginning graduate student.
  • Have their academic advisor or graduate program director sign the Graduate Assistantship Application Form, attesting that they are recommended for a graduate assistantship and that they satisfy all the academic and non-academic eligibility requirements.
  • Be a U.S. citizen or have a documented immigration status that allows employment. Students who do not have a Social Security card may not work at NYIT.

If you are interested in a graduate assistantship, contact the director of your selected program to find out about open positions and requirements.

How to Apply


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  • Complete the Graduate Assistantship Application Form, including signature of your academic advisor and work supervisor. Make sure to indicate the Graduate Assistantship type:
  • Attach the following required tax forms:
    • Form W-4 (2018) (U.S. Citizens & Permanent Residents only)
    • Form 8233 (International students from the following countries only):
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      • Bangladesh
      • China, People's Republic of
      • Commonwealth of Independent States (CIS): Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Uzbekistan)
      • Cyprus
      • Czech Republic
      • Egypt
      • Estonia
      • France
      • Germany
      • Iceland
      • Indonesia
      • Israel
      • Kazakhstan
      • Korea, South
      • Latvia
      • Lithuania
      • Morocco
      • Netherlands
      • Norway
      • Pakistan
      • Philippines
      • Poland
      • Portugal
      • Romania
      • Russia
      • Slovak Republic
      • Slovenia
      • Spain
      • Thailand
      • Trinidad and Tobago
      • Tunisia
      • Ukraine
    • All other international students are not required to submit a tax form. Indian citizens or residents who previously submitted an Indian Student W-4, or other international students who previously submitted the F-1 Per Allowance W-4 form, are no longer required to do so.
    • NYIT Tax Information Form
  • Attach the following work eligibility and identification forms:
    • Form I-9 (Employment Eligibility Verification)
      (Only this fillable PDF format of Form I-9 is now being accepted. If you have difficulties accessing the form, download to your desktop and complete.)
      • NOTE: See list of acceptable verification documents on page 3 of Form I-9. Additionally, only the student may fill in the first page of this two-page document, and only the NYIT representative who examines the student’s identifying documents may fill in the second page
      • Instructions for Form I-9
    • Copy of acceptable documents that verify identity and immigration status (as required by Form I-9). For international students, that includes Form I-20 (Certificate of Eligibility for Nonimmigrant Student Status), with NYIT listed as their eligible college, or they may not work at NYIT)
    • Copy of Social Security Card (with any restrictions legible)
      • If a student does not have a social security card, their work- supervisor-to-be should print out an On-Campus Employer Intent Letter for Social Security Card, print it on their NYIT department letterhead, fill it out, and sign it, then have the student take it to NYIT’s International & Experiential office (Barbara Multari in Long Island or Robinson Despeignes in New York City) to facilitate the process. (Students who do not have a Social Security card or proper immigration status may not work at NYIT.)
    • Student Worker FERPA Statement
  • All students must forward the completed package to their work supervisor or department coordinator, who will send the package to the appropriate dean or director of the department for review and approval.
  • The work supervisor will then mail the package to the Office of Academic Affairs, Tower House. No emailed copies are allowed.
  • Once Academic Affairs has verified that the department is entitled to the credit hours, that the application packet is complete, and that the student is academically eligible, the information will be sent to the Office of Financial Aid for final approval and posting of the award to the student’s bursar account.
SEE OUR GRADUATE ASSISTANTSHIP APPLICATION CHECKLIST

Deadlines

  • Summer semester: Hiring must be completed by June 30, 2018.
  • Fall semester: Hiring must be completed by September 30, 2018.
  • Spring semester: Hiring must be completed by February 28, 2019.
  • All Graduate Assistantship applications must be submitted before a student starts working.

Compensation


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Graduate assistantships are to be offered in the form of tuition credit only. No stipends are to be paid through the graduate assistant program. Departments are encouraged to hire students for either three or six credits per semester. Students who receive three credits are to work 10 hours per week for 15 weeks (i.e., 150 hours), and students who receive six credits are to work 20 hours per week for 15 weeks (i.e., 300 hours). Adjustments may be made at a rate of one credit for 50 hours per semester (e.g., a student earning four credits would work 200 hours per semester; a student earning two credits would work 100 hours per semester). Students cannot work more than 20 hours per week in all employments combined while school is in session, and no student may work more than 999 hours for the year. In addition, students cannot receive more tuition credits than their tuition balance after factoring in scholarships, discounts, and other financial awards.

Graduate assistantships that are funded by external grants must also be compensated via tuition credit only and conform to the same work requirements outlined above.

Graduate Assistantships cannot be funded by internal grants. For more information on how students can be funded from internal grants, contact Eileen Gazzola at egazzola@nyit.edu in the Office of Sponsored Programs and Research (OSPAR).

All graduate assistants are required to submit signed weekly time sheets to their supervisors. These timesheets, co-signed by their supervisor, must be attached to the Graduate Assistantship Completion Form when it is submitted by the department to the Office of Academic Affairs at the end of the semester. This form verifies that the student worked the number of hours appropriate for the tuition credits received. Students who do not complete their hours will lose tuition credits in proportion to the hours missed and will be billed for the balance.

Students are not permitted to carry tuition waivers from one semester to another or from one year to another.

Tax Information

Graduate assistants, including out-of-state residents and international students, may be liable for income taxes on the value of their assistantships according to Internal Revenue Service regulations. Therefore, graduate assistantship applicants must fill out the required tax form, if liable, and submit it with their Graduate Assistantship Application packet. See Tax Forms for further information.

Forms

Note: You may need Adobe Reader in order to view PDF files.

Tax Forms

  • Form W-4 (2018) (U.S. Citizens & Permanent Residents)
  • NYIT Tax Information Form
  • Form 8233 (International students from the following countries only):
    More
    • Bangladesh
    • China, People's Republic of
    • Commonwealth of Independent States (CIS): Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Uzbekistan)
    • Cyprus
    • Czech Republic
    • Egypt
    • Estonia
    • France
    • Germany
    • Iceland
    • Indonesia
    • Israel
    • Kazakhstan
    • Korea, South
    • Latvia
    • Lithuania
    • Morocco
    • Netherlands
    • Norway
    • Pakistan
    • Philippines
    • Poland
    • Portugal
    • Romania
    • Russia
    • Slovak Republic
    • Slovenia
    • Spain
    • Thailand
    • Trinidad and Tobago
    • Tunisia
    • Ukraine
  • 8233 Tax Form Instructions

All other international students are not required to submit a tax form. Indian citizens or residents who previously submitted an Indian Student W-4, or other international students who previously submitted the F-1 Per Allowance W-4 form, are no longer required to do so.

Contact Us

The Office of Academic Affairs coordinates all graduate assistantships. If you have any questions, email Sheri Kelleher at skellehe@nyit.edu or Rosemarie Feurtado at rfeurtad@nyit.edu.