Graduate Assistantships

These guidelines adhere to current U.S. Citizenship and Immigration Services (USCIS) and federal income tax regulations. No exceptions can be made to these regulations.

NYIT offers a number of graduate assistantships to qualified students enrolled in our graduate degree programs. Depending on their skills and experience and the needs of a specific program, graduate assistants may be asked to work in one of three positions:

  • Research Assistant (RA): Work with faculty on specific scholarly projects, performing duties as assigned, including: collecting data, conducting statistical analysis, running experiments, interviewing subjects, performing library work, editing manuscripts, etc.
  • Teaching Assistant (TA): Work with faculty, performing duties, as assigned, including: grading exams and/or assignments; assisting students in studying or completing homework; assisting students in performing laboratory exercises; giving an occasional lecture or presentation to the class, etc.
  • Graduate Assistant (GA): Perform duties, as assigned, that are beneficial to the operation of NYIT and provide a learning experience to the student, such as helping to manage a department office or facility.
SEARCH FOR ASSISTANTSHIPS SEARCH FOR ASSISTANTSHIPS ON HANDSHAKE

Graduate assistantships provide partial tuition remission in exchange for a specific number of hours of service per week to an NYIT school or department.

Graduate assistants may also work as student aides or participate in the college's Federal Work Study program (domestic students only) at the same time, as long as they do not exceed 20 hours of work per week, combined. Part-time employees, including graduate assistants, may not work more than 999 hours in a single calendar year.

These graduate assistantship guidelines adhere to current U.S. Citizenship and Immigration Services (USCIS) and federal income tax regulations. No exceptions can be made to these regulations.

Eligibility


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To be eligible for a graduate assistantship position, a student must:

  • Be fully matriculated (9 course credits) and attending full-time in graduate studies at NYIT (no undergraduate prerequisite courses allowed), and cannot earn more than 6 tuition credits.
  • During the summer term, be registered for at least one credit-bearing course and cannot earn more tuition credits than the number of credits for which they are registered.
  • Have a minimum cumulative Grade Point Average (GPA) of 3.25 if they have completed at least one semester of graduate work at NYIT. Beginning graduate students must have a strong recommendation from their dean or academic advisor, based on their previous academic achievements.
  • Be a U.S. citizen or have a documented immigration status that allows employment. Students who do not have a Social Security card may not work at NYIT.

If you are interested in a graduate assistantship, contact the director of your selected program to find out about open positions and requirements.

How to Apply


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As of June 2019, all Graduate Assistantship Supervisors and Graduate Assistants must use the new electronic contract and timesheet system. The system may be accessed via the myNYIT Portal > Student Timesheets tile.

  1. The Graduate Assistantship Supervisor or designated NYIT representative must initiate a contract via the electronic contract and timesheet system, fill out the Student and Supervisor sections, and then submit it electronically to the GA to fill in the remaining student section. Once the student has filled in and submitted their portion, the contract will automatically go to Academic Affairs.
  2. The student will then schedule an appointment* with the Office of Academic Affairs to bring in all identifying documents and to complete all supporting paperwork at one of the following locations:

    Long Island
    Tower House, Room 204
    516.686.1451
    By appointment only

    New York City
    26 W. 61st Street, Room 209
    516.686.1451
    By appointment only
     

    * Graduate Assistants for the College of Engineering and Computing Sciences will schedule appointments with their designated NYIT representatives (Christopher Springston in LI, 516.686.4912; or Maharshi Shah in NYC, 212.261.1603) to provide identifying documents and complete all supporting paperwork.

  3. At the appointment, the student will fill out the required tax forms (NOTE: Only GAs are required to submit tax forms, not RAs or TAs):
    • Form W-4 (2019) (U.S. Citizens and Permanent Residents only)
    • Form 8233 (Only international students from the following countries below must fill out Form 8233; all other international students are not required to submit a tax form):
      View Countries
      • Bangladesh
      • China, People's Republic of
      • Commonwealth of Independent States (CIS): Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Uzbekistan)
      • Cyprus
      • Czech Republic
      • Egypt
      • Estonia
      • France
      • Germany
      • Iceland
      • Indonesia
      • Israel
      • Kazakhstan
      • Korea, South
      • Latvia
      • Lithuania
      • Morocco
      • Netherlands
      • Norway
      • Pakistan
      • Philippines
      • Poland
      • Portugal
      • Romania
      • Russia
      • Slovak Republic
      • Slovenia
      • Spain
      • Thailand
      • Trinidad and Tobago
      • Tunisia
      • Ukraine
    • NYIT Tax Information Form
  4. The student and the Office of Academic Affairs or designated NYIT representative will also complete:
  5. The student will present to Academic Affairs or their designated NYIT representative their identifying documents:
    • Social Security Card (with any restrictions legible)
      NOTE: If a student does not have a social security card, their supervisor or NYIT representative must print out an On-Campus Employer Intent Letter for Social Security Card on their NYIT department letterhead. They must then fill it out and sign it, then have the student take it to NYIT's International and Experiential office (Barbara Multari in Long Island or Robinson Despeignes in New York City) to facilitate the process. (Students who do not have a Social Security card or proper immigration status may not work at NYIT.)
    • Acceptable Documents for Form I-9 that verify identity and immigration status (see list of acceptable verification documents on page 3 of Form I-9). For international students with an F-1 visa, these may include:
      • Foreign passport
      • Form I-94 (Arrival-Departure Record Card)
      • Form I-20 (Certificate of Eligibility for Nonimmigrant Student Status), with NYIT listed as their eligible college
  6. Student Worker FERPA Statement, a confidentiality agreement covering potential access to student records, the redisclosure of which may be prohibited by the Family Educational Rights and Privacy Act (FERPA) of 1974.
  7. Academic Affairs will then attach a PDF of all documentation to the electronic application and submit everything to Financial Aid for approval and for the uploading of funds to the student's account.
  8. SEE OUR GRADUATE ASSISTANTSHIP APPLICATION CHECKLIST

Deadlines

Students must submit Graduate Assistantship contracts/applications by—the latest—the week before they start working. Otherwise, the week-of start date will not be available in the system, and the student will have to start the following week.

Closing Deadlines:

  • Summer semester: Submit all contracts/applications by July 1, 2019
  • Fall semester: Submit all contracts/applications by October 1, 2019
  • Spring semester: Submit all contracts/applications by March 1, 2020

Compensation


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Graduate assistantships are to be compensated in the form of tuition credit only. No stipends are to be paid through the Graduate Assistantship Program. Departments are encouraged to hire students for either three or six credits per semester. Students who receive three credits are to work 10 hours per week for 15 weeks (i.e., 150 hours), and students who receive six credits are to work 20 hours per week for 15 weeks (i.e., 300 hours). Adjustments may be made at a rate of one credit for 50 hours per semester (e.g., a student earning four credits would work 200 hours per semesterĶ¾ a student earning two credits would work 100 hours per semester). Students cannot work more than 20 hours per week in all employments combined while school is in session, and no student may work more than 999 hours for the year. Please note that a student cannot receive more tuition credits than their tuition balance after factoring in scholarships, discounts, and other financial awards.

Graduate assistantships that are funded by external grants must also be compensated via tuition credit only, and conform to the work requirements outlined above.

Graduate Assistantships cannot be funded by internal grants. For more information on how students can be funded from internal grants, contact Eileen Gazzola at egazzola@nyit.edu in the Office of Sponsored Programs and Research (OSPAR).

All graduate assistants are required to submit signed, weekly timesheets to their supervisors via the new electronic contract and timesheet system. These timesheets must be approved and co-signed each week by their supervisor. At the end of the semester, the student is to complete a Graduate Assistantship Completion Form (also via the new electronic contract and timesheet system), and submit it to their supervisor. Upon approval, the supervisor will submit it to the Office of Academic Affairs for final approval. This form verifies that the student worked the number of hours appropriate for the tuition credits received. Students who do not complete their hours will lose tuition credits in proportion to the hours missed, and will be billed for the balance.

Students are not permitted to carry tuition waivers from one semester to another or from one year to another.

Tax Information

Graduate assistants, including out-of-state residents and international students, may be liable for income taxes on the value of their assistantships according to Internal Revenue Service regulations. Therefore, graduate assistantship applicants must fill out the required tax form, if applicable, when they meet with the Office of Academic Affairs or their designated NYIT representative to complete the supporting paperwork for their Graduate Assistantship contract/application. See Tax Forms for further information.

Forms

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Tax Forms

(NOTE: Only GAs are required to submit tax forms, not RAs or TAs)

  • Form W-4 (2019) (U.S. Citizens & Permanent Residents)
  • NYIT Tax Information Form
  • Form 8233 (Only international students from the following countries below must fill out Form 8233; all other international students are not required to submit a tax form):
    View Countries
    • Bangladesh
    • China, People's Republic of
    • Commonwealth of Independent States (CIS): Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Uzbekistan)
    • Cyprus
    • Czech Republic
    • Egypt
    • Estonia
    • France
    • Germany
    • Iceland
    • Indonesia
    • Israel
    • Kazakhstan
    • Korea, South
    • Latvia
    • Lithuania
    • Morocco
    • Netherlands
    • Norway
    • Pakistan
    • Philippines
    • Poland
    • Portugal
    • Romania
    • Russia
    • Slovak Republic
    • Slovenia
    • Spain
    • Thailand
    • Trinidad and Tobago
    • Tunisia
    • Ukraine
  • 8233 Tax Form Instructions

Contact Us

The Office of Academic Affairs coordinates all graduate assistantships. If you have any questions, email Sheri Kelleher at skellehe@nyit.edu or Rosemarie Feurtado at rfeurtad@nyit.edu.