Remote Work Guidelines

Remote Work Eligibility

Continuing through summer 2021, full-time and part-time employees currently in a position determined by management/administration to be appropriate for remote work is based on distinct activities, functions, tasks, and responsibilities that do not require face-to-face interaction, require minimal supervision, involve the extensive use of computers and/or telephones, and have clearly defined and easily measurable tasks.

Remote Work Requirements

  • Employees and managers must make arrangements for the requisite systems and access needed to ensure remote work will be productive to the greatest extent possible.
    • Log in to my.nyit.edu and select the Working Remotely tile. Select "Intro Guide To Working From Anywhere" for general instructions or find information on accessing resources such as Blackboard, VoiceThread, and Zoom.
  • Employees must be available at all times during working hours and are expected to be available for scheduled videoconferences as needed.
  • Work time is expected to be productive: this means when working from home, employees should remain focused on job tasks and do all things as if they were on campus.
  • Managers are expected to communicate with their staff regularly and set clear expectations for all employees.

Remote Work Schedule

Managers/chairs are responsible for establish the employee’s remote work schedule. All non-faculty employees (full-time and hourly) working remotely will continue to complete electronic timesheets and account for hours not worked with the appropriate leave designation (vacation, sick, leave without pay, etc.) and, if eligible for overtime, must receive supervisor authorization before working overtime.

Equipment, Telephone, and Data Connection

New York Tech determines equipment needs for each employee on a case-by-case basis. Equipment supplied by New York Tech is to be used for university purposes only and must be returned to the university at the termination of the remote work arrangement, or upon request by the university. In the event of equipment failure or malfunction, the employee will immediately notify the manager or service central. In the event of delay in repair or replacement, or any other circumstance which makes remote work location impracticable, the employee understands that the manager may require the employee to report to the regular work site.

Security

All university information security, and records management and retention policies that apply for employees working in the office apply when the employee works remotely.

Workers Compensation

The employee is covered by Workers’ Compensation during the performance of official university business at the home worksite during work hours. The employee must report work-related injuries immediately to the supervisor and will comply with all university reporting requirements established for the purpose of reporting such claims.

Liability

The university is not liable for injuries to third-persons, including family members, at the home work site. The university is not liable for damages to the employee’s personal or real property.

For further information, please contact the Office of Human Resources at hr@nyit.edu or 516.686.7667.

Resources for Working Remotely

Log in to my.nyit.edu and select the Working Remotely tile. Select "Intro Guide To Working From Anywhere" for general instructions or find information on accessing resources such as Blackboard, VoiceThread, and Zoom.

Online Notary Service

Jordan Thompson in the Office of General Counsel can notarize your documents online. Please contact him at Jordan.Thompson@nyit.edu.

Staying Connected: Free/Low Cost Internet Access

The following companies have announced offers of free or low-cost internet access:

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  • Altice is offering free broadband solutions to new customer households within their footprint.
  • AT&T is providing free access to its public wifi hotspots and suspending data caps for its fixed Internet service, among other offers.
  • Charter/Spectrum is providing free Spectrum broadband and wifi internet for 60 days to households with K-12 students or college students who don't have a Spectrum broadband subscription. It is also offering its wifi hotspots for free to the public.
  • Comcast is offering free Internet service for two months to all new customers. Its Internet Essential service is available to all qualified low-income households at a reduced rate. Comcast is also offering free access to its Xfinity WiFi hot spots and unlimited data to its customers at no charge.
  • T-Mobile is providing unlimited data to customers who have plans with data for the next 60 days and offering additional data to mobile hotspot users.
  • Verizon increased speeds at no extra cost on some mid-tier FIOS services and temporarily removing data caps on its home internet broadband services. Verizon also offers a low-cost Lifeline plan for qualified families.

Working from Home Tips for Success

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Set a routine: Get fully ready for the day and pretend you're actually going into the office. Getting dressed, eating breakfast or taking a brisk walk before diving in to work can help you focus. Try to structure your day like you would in the office. If you know you work best in the morning, work on harder, more important tasks in the morning hours. Use slower points of your day to complete easier, logistical tasks.

Maintain a dedicated workspace: Dedicate a specific room or surface in your home to work. This way you don't waste energy getting physically set up every day. Also, having a place you go specifically to work helps you separate home life from work life. Check out this PowerPoinnt presentation on workstation ergonomic and injury prevention tips.

Take breaks: Allow for personal time: Set an alarm or timer to remind you that it's time to get up, stretch, grab a coffee, or head to the kitchen to make breakfast or lunch. Your eyes and your brain need those short moments away.

Maintain relationships: Keep in touch with coworkers as much as possible. Using Zoom to stay connected with coworkers can make a huge difference, especially when feeling isolated from being cooped up inside all day.

Learn teleconferencing etiquette: Use the mute button if you are not talking during a meeting. This way you don't have to worry about background noise coming from pets or other members in your household. Use headphones or call in using your phone so people can hear you better. Sometimes the voice quality is better on these tools than on the computers. Consider dressing as if you are working in the office when you will be on video calls. Also refer to the following recommendation from Zoom.

Communicate expectations with others at home: Make it clear to others in your home that you are working and don't want to be disturbed (e.g. wear headphones, close your door, etc.). Getting distracted while at home can make you lose your focus and it can be frustrating to get back on track.

Manage expectations: There will be a learning curve with working from home. Be clear about what can be accomplished from home. Talk with others about what works and what doesn't and what is needed to get the job done.


Other Resources on Working from Home

For further information, please contact the Office of Human Resources at hr@nyit.edu or 516.686.7667.