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Payroll
The Office of Student Employment (OSE) staff works to ensure that all student employees are paid in a timely and accurate manor. We can offer you important information that will help this process along, including the Online Timesheet Tutorial on how to accurately submit your time sheets, what your pay rate will be and when the timesheet deadline dates are, and how often you will be paid.
 

Direct Deposit

Student Employment recommends that all students set up Direct Deposit. Once direct deposit is set up,  your check will be automatically deposited into your checking or savings account. To sign up, fill out the direct deposit form (PDF) or pick up the form in the Office of Student Employment (OSE). (Please know that it will take approximately 30 days to have your Direct Deposit set up.)
 
For Returning Student Employees Who Receive Pay via Direct Deposit…
  • If you received your pay via direct deposit to your bank, it will continue to be set up for the next academic year.
  • If you would like to change your direct deposit, please download a new Direct Deposit Form, attach the proper bank information, and submit it to the Office of Student Employment. 

For Student Employees Who DO NOT wish to use Direct Deposit …must pick up their paycheck.

  • Payday is the 3rd & 18th of every month, based on when your timesheet was approved.
  • Old Westbury students will have their paychecks sent to the department where they work
  • Manhattan students must pick up their paychecks at 26 W. 61 St, Room 109 (ask for Ms. Gwen & tell her the department you work in.)

 

Timesheets

All student employees (federal work-study & student aids) are expected to submit time sheet at the end of every work week. After submitting your employment paperwork, a Timesheet Tutorial will be emailed to the you for completion. Rules and instructions are provided on the tutorial and students are expected to electronically sign the Student Agreement at the end of the tutorial. 
 
Timesheets must be SUBMITTED. Once a timesheet is submitted, it must be approved by the students direct supervisor first, then a second approval by the Office of Student Employment. Once it has two approvals, it is sent to payroll for processing.
 
If your address or phone number changes, notify OSE immediately. Payroll does not receive the address and phone number updates that you provide on NYIT Connect.
 

Rules to Follow

Work Schedule
During the school year, students may work up to 20 hrs. per week; (in the summer and during breaks students may work up to 35 hours per week.) NYIT discourages students from working more than 20 hours per week. However, students may be permitted to work more than 20 hours per week (and no more than 35 hours per week) if they fit the
following criteria:
  • Student must have completed 15 credits or more.
  • Student must have a cumulative GPA of 3.5 or higher
  • Must be in good academic and disciplinary standing
  • Must have a written letter from his/her hiring supervisor requesting to have the student work more than 20 hours per week.
  • Must be approved by the Assistant Director of Student Employment to work more than 20 hours per week.
 
At any time, Student Employment has the right to limit students’ working hours.
Students are NOT permitted to work until the Student Employment Authorization Contract is completed and signed by the student and supervisor, and is signed, authorized and stamped by a Student Employment Administrator. Student employees may not begin work prior to the date approved and stamped by a Student Employment Administrator. (Employment paperwork can be found here).
 
Students can NOT work more than 8 hours per day
  • If a student works more than 6.0 hours in a day, he or she MUST take a half-hour unpaid break.
  • If a student has not worked in a week, they MUST submit that they worked 0 hours for that specific week.
  • Students are only permitted to work in one department at a time
  • ALL Students MUST submit their timesheets at the end of EVERY work week! Please note that if time-sheets are not submitted at the end of every work week…Student Employment will begin the termination process for that student.

Automatic Emails Sent to Students

  • Once a student SUBMITS their timesheet, students receive an email stating: “Timesheet has been submitted but pending Supervisor & OSE approval”
  • Once student’s Supervisor Approves or Rejects, students receive an email stating: “Timesheet is approved by Supervisor but pending OSE’s approval”
  • Once OSE gives final Approval, students receive an email stating: "Timesheet is approved & sent to payroll for processing"
  • Students will also get an automatic Weekly Reminder Email every Thursday to submit their timesheet at the end of every work week.
    ***Supervisors will also get a Weekly Reminder every Monday to Approve or Reject Timesheets for that previous week.***

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