If you choose to use direct deposit, your check will be automatically deposited into your checking or savings account. To sign up, fill out the direct deposit form (PDF) or pick up the form in the Office of Student Employment (OSE). You will still receive a check stub to indicate your earnings for the pay period. Direct deposit takes two pay periods to begin.

Time Sheets

Your time sheet is e-mailed to you by the Office of Student Employment (OSE) when you are approved to work. Rules and instructions are provided in the e-mail and on this Web page. If any rules are violated, your time sheet will not go to payroll, and you will receive an e-mail letting you know that you must correct and resubmit the time sheet in order to be paid. (All e-mails from the OSE will be sent to the e-mail address provided by you on your employment contract.)

If your address or phone number changes, notify OSE immediately. Payroll does not receive the address and phone number updates that you provide on NYIT Connect.

Rules

• During the school year, you may only work up to 20 hours per week; in the summer and during breaks you may work 35 hours per week.
• You may not work more than eight hours in one day.
• If you work more than six hours in one day, you must take one half-hour unpaid break.
• Hand in your time sheet to the Office of Student Employment by 10 a.m. every Friday. Exception: Manhattan students must hand in their time sheets by 1 p.m. every Thursday, June through August.

Instructions

• Make sure that the "Starting Balance" for the period for which you are entering hours is the same as the "Dollars Remaining" from the previous period.
• Enter the time you started working and the time you stopped working (i.e., 9 a.m. for "Time In" and noon for "Time Out").
• If you worked more than six consecutive hours in one day, you must take one half-hour unpaid break. Enter the time you started your break and the time you ended your break (i.e., 10 a.m. for "Break Start" and 10:30 a.m. for "Break End").
• Save the file by clicking “File” (in Excel 2003) or the "Office Button*" (in Excel 2007) and “Save” or click the disk icon in the top left of the screen. Do not save as a new file; save over the existing file.
• In Excel 2003, click "File" and then "Page Setup." In Excel 2007, click "Page Layout." Make sure that the "landscape" option is selected (not "portrait"). In Excel 2003, make sure under "Scaling" that "Adjust to" is at least at 90 percent. In Excel 2007, make sure "Scale" is at least 90 percent.
• Click "View" then "Page Break Preview." Make sure that the blue horizontal lines are at the top and the bottom of the time sheet you wish to print. At the top, the line should be above the NYIT logo and at the bottom it should be above the NYIT logo of next week's time sheet. You can move the lines by moving your mouse until the up and down arrow appears, clicking, and moving the line.
• Print out the time sheet by clicking "File" (in Excel 2003) or the "Office Button*" (in Excel 2007) and then "Print." Print in "landscape" (not "portrait") mode. Enter the page corresponding to the grayed out words (i.e., Page 9) on the time sheet you are filling out. For instance, if you are filling out the time sheet and the gray words say Page 9, in the print window, where it says "Page(s)" make sure the button to the left of "Page(s)" is selected and then fill in 9 for the "From" box and 9 for the "To" box.
• Sign and date the time sheet.
• Have your supervisor sign and date the time sheet.
• Hand in the time sheet to the Office of Student Employment by 10 a.m. on Friday of each week. Exception: Manhattan students must hand in their time sheets by 1 p.m. every Thursday, June through August.