Resignation

• Students must notify their supervisor and the Office of Student Employment (OSE) that they are resigning from their position two weeks before they plan to leave.

Termination

• Supervisors must notify the Office of Student Employment when they are having behavioral, work performance, or absence issues with students so that students who are not working do not receive paychecks. Students are not allowed to continue to work or volunteer services after the date of termination. It is a violation of federal and state law for a supervisor to allow or ask a student to volunteer services for a paid job.

Grounds for termination include:

• Submitting time sheets that have been accumulated beyond two weeks and not notifying the OSE
• Violating the Student Code of Conduct
• Absences and tardiness
• Work performance below supervisor expectations
• Use of or being under the influence of or in possession of alcohol or illegal/illicit drugs in the work place
• Falsifying time sheets
• Violating confidentiality agreements

The termination process takes place in three steps:

• Verbal warning: The supervisor meets with the student in person or on the phone to discuss reasons for the warning. The supervisor notifies the OSE and may request the OSE coordinator to also meet with the student.
• Written warning: The supervisor writes an e-mail or letter to the student regarding the reason for the second warning and indicates that the next time the student engages in the behavior they will be terminated. The supervisor provides a copy of the warning to the OSE.
• Termination: The supervisor notifies the student and the OSE that the student has been terminated.

Transferring Positions

• Students may transfer positions provided they properly resign from their current position. To resign from a position, the student must give their supervisor and the OSE two weeks notice. Students may not begin a new position until they fill out a new contract, are approved to work, and are sent a new time sheet file by the Office of Student Employment.