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Satisfactory Academic Progress (SAP) Policy
This policy becomes effective with grades earned in the Summer 2011 semester and for all subsequent semesters. The policy complies with updated federal regulations (CFR 668.34) that are effective July 1, 2011.
To receive Title IV Federal Financial Aid and Institutional Funds administered by the NYIT Office of Financial Aid, students must maintain measurable academic progress towards degree program completion. Federal regulations require evaluation of qualitative and quantitative measures, as well as completion of the degree objective within 150% of the normal published time frame.
Please note: This SAP policy is separate and distinct from the Academic Probation and Suspension policy administered by the Registrar’s Office.
Also note: This SAP policy is separate and distinct from the New York State Tuition Assistance Program (TAP) SAP policy.
All enrollment periods, including those for which the student did not receive financial aid, are included in the measurement of Satisfactory Academic Progress. The student’s entire academic history will be considered when determining SAP status. This includes all transfer credits reflected on the NYIT transcript. Incompletes (I) and Withdrawals (W) count as attempted credits, but not earned credits. Withdrawn Failing (WF) and Failing (F) count as attempted and earned credits.
Students who do not meet the standards of Satisfactory Academic Progress will not be eligible for federal or institutional financial aid until such time as they have successfully appealed their Unsatisfactory Academic Progress (UAP) status and can regain eligibility by meeting the standards of this SAP policy or by following a prescribed Academic Plan as determined by an Academic School Designee.
Guidelines for Academic Progress:
For Financial Aid purposes, an aid year at NYIT consists of summer, fall and spring enrollment periods. Summer begins the year and Spring concludes it. The measurement of SAP is calculated at the end of each enrollment period (semester) during the aid year and the status is effective with the next enrollment period (semester).
If a student changes majors or academic programs, all attempted and earned credits will be included in the qualitative, quantitative, and normal time frame measurements (no more than 150%), with the exception of those stated elsewhere in this policy.
The qualitative component measures the quality of the student’s academic progress by the student’s cumulative grade point average (CGPA).
First Year, First time college students must have a minimum CGPA of 1.8 by the end of each of the first two semesters and a CGPA of 2.0 for each enrollment period thereafter*
All other Undergraduate students must maintain a CGPA of 2.0 at the end of each enrollment period*
Must maintain a CGPA of 3.00 at all times
*Athletic Award eligibility will continue to be governed by the signed Athletic Agreement. All other Title IV and Institutional Aid for athletes will be governed by this Financial Aid Satisfactory Academic Progress policy.
The required CGPA is based upon the total number of attempted and earned credits, with the exception of those stated elsewhere in this policy document.
Pace – (formerly referred to as the Quantitative Standard)
Students must meet a quantitative standard of academic progress measured as a completion rate percentage.
Students must successfully complete 67% of all attempted credits to graduate within 150% of the normal time frame
The calculation is made as follows:
Earned Credits / Attempted Credits = Completion Rate (result rounded to the closest whole number; e.g. 17 / 27 = 70.8% or rounded to 71%)
Incompletes (I) and Withdrawals (W) count as attempted credits, but not earned credits. Withdrawn Failing (WF) and Failing (F) count as attempted and earned credits. Accepted transfer credits are also included in this calculation, both as attempted and earned credits.
Maximum Time Frame for Degree Completion:
Students must obtain their degree objective within 150% of the normal time frame for degree completion. For example
For a baccalaureate program requiring 130 credits, students must obtain degrees within 195 attempted credits (130 X 1.50 = 195)
For associate degree programs of 60 credits, students must obtain degrees within 90 attempted credits (60 X 1.50 = 90)
For graduate programs requiring 36 credits, students must obtain degrees within 54 attempted credits (36 X 1.50 = 54)
This maximum time frame is based upon the student degree classification in NYIT’s academic records
Effects of Developmental, Remedial, ESL and Repeated Courses:
Developmental, remedial and/or ESL coursework does not count toward degree requirements. However, they are counted as both attempted and earned credits.
Grades of “D” or better in repeated courses will be counted as credits earned only once. All course repeats will count as credits attempted and be used in the quantitative and maximum timeframe components of the SAP policy.
Consequences of Failure to Meet SAP
“Financial Aid Warning”:
Financial Aid Warning is a status assigned to a student who fails to make satisfactory academic progress at the end of an enrollment period. A student who fails to meet SAP (excluding maximum time frame) at the end of an enrollment period is no longer eligible for Financial Aid. However, for the first term of ineligibility, the student is automatically placed in a “Financial Aid Warning” status, not to exceed one enrollment period.
During the warning period, the student may receive financial aid despite the determination that they are not meeting SAP standards
The student must meet SAP standards by the end of the warning period. If not, financial aid eligibility will be suspended until such time the student regains SAP or files an appeal
For denied appeals, the student must pay for all enrollment periods after the warning period through personal or private funds. The student will regain eligibility when SAP standards are met.
“Financial Aid Probation”:
Financial Aid Probation is a status assigned to a student who fails to make satisfactory academic progress, has successfully appealed and can meet minimum SAP standards by the end of the enrollment period. This student has had eligibility for aid reinstated and can receive financial aid for one enrollment period.
For students who have successfully appealed but cannot meet minimum SAP standards by the end of one enrollment period, an individual Academic Plan may be developed in conjunction with an Academic School Designee. These students will be evaluated and must demonstrate progress each period, as required, in a maximum of two enrollment periods (beyond the “warning” term).
The following extenuating circumstances may occur during an enrollment period and impact the student’s ability to meet SAP standards:
Personal injury or illness of the student;
Death of an immediate family member
Other extenuating circumstances that were unexpected and beyond the student’s control
In all cases, the circumstances must be sufficiently documented.
If this occurs and the student wishes to appeal their status, a Satisfactory Academic Progress Appeal Form must be submitted to the Financial Aid Office. The student must meet with the appropriate Academic School Designee to discuss and document the appeal. The Academic School Designee will recommend whether the student’s eligibility should be reinstated.
The appeal must include appropriate documentation of the circumstances that led to the appeal and how they will demonstrate successful academic progress at the next evaluation.
If the student is able to meet the SAP policy standards within one enrollment period, the Appeal Form and its documentation will be submitted to the Financial Aid Office. The SAP Appeals Committee will review the appeal and make a final determination.
If the student will require more than one enrollment period to become compliant with the SAP policy standards, an Academic Plan may be developed by the Academic School Designee, which specifies the coursework and grades necessary to become compliant each period within a maximum of two enrollment periods.
The SAP Appeals Committee will review progress at the end of each enrollment period. If the student is not meeting the terms of the Academic Plan, financial aid eligibility will be suspended until the student regains SAP.
An academic plan to meet the SAP policy standards must not exceed two additional enrollment periods.
Students will be granted up to two appeals during their entire academic program.
As a result of a Change of Major or Academic Program Change, a student may not complete their degree objective within 150% of the normal time frame. If this occurs and the student wishes to appeal the suspension of financial aid eligibility, a Satisfactory Progress Appeal Form must be submitted with an Academic School Designee approved Academic Plan specifically identifying remaining coursework and the projected graduation date. Extensions of the maximum time frame may not exceed two additional enrollment terms. Extensions of time frame will not be granted to students who have less than the required CGPA or less than a 67% completion rate at the time of appeal.
Incomplete appeal forms will not be reviewed
Final Decisions will be made by the SAP Appeals Committee. Evaluation and decision is based on the documented information provided, the circumstances leading to the Appeal and the Academic Plan, if required. Students will be notified of the committee’s decision by regular mail and email and the decision of the SAP Appeals Committee is final.
If the appeal is denied, the student is no longer eligible for further financial aid from NYIT until such time the student becomes compliant with the SAP policy standards.